Human Resources Data Assistant

Fitchburg School District • Fitchburg, MA

2d • $65,000 - $75,000 • Onsite

About The Position

The Human Resources Data Assistant supports the effective operation of the Human Resources department through the management, analysis, and reporting of employee data. This position is responsible for maintaining accurate personnel records, managing HR data systems, ensuring compliance with state and federal reporting requirements, and providing data-driven insights to support workforce planning, staffing, and compliance initiatives. The HR Data Assistant serves as a key liaison between Human Resources, Payroll, Data, IT, and other departments to ensure the integrity and consistency of employee data across all systems.

Requirements

• Associate’s degree in human resources, business administration, information systems, or a related field.
• Two (2) or more years of experience working with HR, payroll, or data management systems. A combination of relevant work experience and certifications may be considered.
• Proficiency with Microsoft Excel and Google Sheets for data analysis and reporting.
• Strong attention to detail and commitment to data accuracy.
• Demonstrated ability to manage multiple priorities and meet deadlines.
• Excellent interpersonal, organizational, and communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Nice To Haves

• Bachelor’s degree in a related field.
• Experience in a public school district, municipal government, or similar setting.
• Knowledge of state education reporting systems (e.g., DESE EPIMS, SIMS, or equivalent).
• Familiarity with HRIS platforms such as MUNIS, PowerSchool HR, or similar.
• Strong analytical and problem-solving skills.
• Understanding of HR principles, employment records, and reporting requirements.
• Ability to interpret and apply HR policies, union contracts, and salary schedules.
• Strong customer service orientation with the ability to support staff at all levels of the organization.
• Commitment to equity, inclusion, and confidentiality in handling personnel data.

Responsibilities

• Maintain, update, and audit employee data in the Human Resources Information System (HRIS), payroll, and other district databases.
• Ensure data accuracy and consistency across HR, payroll, and benefits systems.
• Ensure data accuracy in collaboration with the District Data Specialist with state and federal reports, including but not limited to DESE staffing data, EEOC, and other compliance reporting.
• Support the annual staffing process, including data entry for new hires, transfers, leaves, and separations.
• Track and maintain employee certifications, licensure, and credential renewals in compliance with district and state regulations.
• Assist with salary and step placement and data verification for payroll processing.
• Collaborate with HR and Payroll teams to resolve discrepancies and ensure accurate compensation and benefits administration.
• Develop and maintain documentation for data management procedures and reporting processes.
• Support audits and data requests from internal and external stakeholders.
• Provide data and system support for collective bargaining, staffing projections, and compliance monitoring.
• Maintain confidentiality of employee information and adhere to data privacy standards and district policies.

Benefits

• Competitive and comprehensive health benefits are offered through the City of Fitchburg; www.fitchburgma.gov/benefits .
• paid holidays
• vacation, personal, and sick days

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree