Human Resources Assistant

Wedgewood Weddings•Temecula, CA

12h•Onsite

About The Position

Wedgewood Weddings is seeking a People & Culture Assistant to join our team in Temecula, CA. This role supports the day-to-day operations of the People & Culture function, with a primary focus on onboarding, HRIS administration, and employee record management. The People & Culture Assistant plays a key role in ensuring accurate data, timely processing of employment changes, and a smooth, positive experience for team members across all locations. This role requires flexibility, including weekend availability, to support onboarding, hiring activity, and business needs across our venues. About Wedgewood Weddings: We're a family-owned business that's been revolutionizing the wedding industry since 1986.With 80+ venues coast to coast and growing, we offer beautiful locations and stress-free planning with our all-inclusive packages. Our expert team specializes in handling all the logistics, meaning clients can sidestep the headaches of planning a wedding. We're a team of hospitality enthusiasts who do whatever it takes to create flawless, fun, and unique events. Our goal? Delivering the best value, service, and convenience to every client, every time. That's why we hire people who are passionate about making each celebration truly special.

Requirements

Strong written and verbal communication skills
Excellent organizational skills and attention to detail
Strong time management skills with the ability to meet deadlines
Customer service mindset with the ability to support employees across multiple locations
Proficiency in Microsoft Office Suite
Experience with ADP or similar HRIS preferred
Ability to handle sensitive and confidential information with discretion
High school diploma or equivalent required
1–2 years of administrative or HR support experience preferred
Prolonged periods of sitting and working on a computer
Ability to lift up to 15 pounds occasionally

Nice To Haves

Experience in hospitality or multi-location environments is a plus

Responsibilities

Execute the full pre-employment and onboarding process, including reference checks, offer letters, background checks, and completion of all required new hire documentation
Process employee lifecycle changes in ADP, including hires, transfers, compensation changes, and terminations, ensuring compliance with applicable state laws
Maintain and audit employee records, including electronic I-9 files, to ensure accuracy and compliance
Ensure all personnel data in ADP is current and accurate, including pay rates, benefit status (ACA), and leave of absence tracking
Respond promptly to employee inquiries, providing support on HR-related questions and ADP access/registration
Process employment verifications and fulfill records requests in a timely manner
Upload, file, and maintain employee documentation in appropriate systems
Support reporting needs and assist with routine HR data tracking and audits
Provide general administrative support to the People & Culture team as needed
Perform other duties as assigned