Human Resources Coordinator

Woodwell Climate Research Center•Falmouth, MA

10d•Onsite

About The Position

The People & Culture (P&C) department is focused on providing people-centric support to the organization, and its most valuable resource; the staff that make our mission possible. The Human Resources Coordinator will play a vital role in ensuring we continue to encourage, support, and retain our employees. You will serve as a resource to staff and management by proactively providing a broad range of administrative services to ensure efficient and seamless administration and coordination of daily operations of the P&C department, projects, programs, initiatives, and activities.

Requirements

Prior professional administrative support experience within human resources or office administration
Proficient with Adobe Acrobat, Google Workspace (or Microsoft Office Suite), including strong slides or Powerpoint skills, and experience with calendar management
Excellent communication skills (verbal, written and interpersonal)
Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
Excellent organizational skills and attention to detail
Experience using ADP modules (payroll, recruiting, onboarding, etc.)
2 + years of professional administrative experience
Bachelor's degree or equivalent

Nice To Haves

Applicant Tracking Systems (ATS) a plus
Project management or administrative tools such as Asana or Jotform is a plus

Responsibilities

Manage employee change form requests, track completion and corresponding employee letters
Track and manage fixed-term end dates of employees across the center for extensions or offboarding
Draft regular P&C reports such as Woodwell Weekly updates, staff meeting updates, and quarterly President’s report
Manage P&C surveys and forms within the center
Maintain accurate and up-to-date P&C files, records, and documentation; while ensuring the integrity and confidentiality of the information
Perform periodic audits of P&C files, benefits enrollments, and electronic records to ensure that all required documents are collected and filed
Coordinate and assist with new hire onboarding, employment eligibility verification (e.g. I-9s), and other orientation tasks across departments
Assist with talent acquisition process (e.g. scheduling, drafting offer letters, greeting candidates, etc.) throughout the new hire process (approximately 25% of time)
Assist with planning and execution of events, both virtual and onsite (e.g. benefits open enrollment, organization-wide meetings and other events as needed)
Act as a first response to employee questions about standard policies, benefits, leaves, hiring processes, etc.; referring complex questions to appropriate P&C team members
Provide support for benefits onboarding and open enrollment, leaves, COBRA and offboarding
Assist with invoicing for benefits, wellness, employee recognition, and engagement
Assist with the management of the P&C team platforms, applications, and tools such as Concur, Google Workspace, Jotform, Learning Management System and ADP
Performs other duties as assigned