Human Resources Coordinator

SPANISH SPEAKING UNITY COUNCIL•Oakland, CA

9d•$65,000 - $75,000•Onsite

About The Position

The Human Resources Coordinator supports the HR department by handling various administrative and operational tasks. This role focuses on administrative support, leave management, workers' compensation, and ensuring compliance with labor regulations.

Requirements

Associate’s or Bachelor’s degree in HR, Business Administration, or related field preferred.
2–3 years HR or administrative support experience; experience with HRIS (e.g., ADP, LMS), recruitment, and labor laws preferred.
Knowledge of employment laws, benefits administration, and leave management.
Strong organizational, communication, and interpersonal skills.
Ability to manage multiple tasks, maintain accurate records, and handle confidential information.
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and HR systems.
Comfortable working in a fast-paced environment and supporting multiple HR functions.

Responsibilities

Provide general administrative support to the HR team, including filing, scheduling, document preparation, and maintaining confidential records.
Manage HR systems (ADP, LMS, etc.) with accuracy and data integrity.
Respond to employment verifications, unemployment claims, and other HR-related inquiries.
Assist with HR events, training sessions, and employee engagement activities.
Prepare reports and presentations; support additional administrative projects as needed.
Support full-cycle recruitment, including posting jobs, screening resumes, scheduling interviews, and communicating with candidates.
Assist hiring managers with job descriptions and candidate selection.
Conduct reference checks, prepare offer letters, and coordinate background screenings.
Oversee onboarding logistics, prepare orientation materials, and follow up to ensure smooth new hire integration.
Administer employee leaves (FMLA, ADA, personal) in compliance with federal, state, and company policies.
Serve as the primary contact for employees and managers regarding leave and workers’ compensation procedures.
Draft correspondence, track leave status, and ensure timely return-to-work processes.
Coordinate with medical providers, insurance carriers, and employees to facilitate claims and resolutions.
Respond to employee benefit inquiries and provide clear, accurate guidance.
Assist with annual Open Enrollment and other benefit changes, ensuring timely and accurate processing.
Maintain up-to-date benefit records and resolve enrollment or coverage issues.
Coordinate employee training programs and workshops in collaboration with managers and external vendors.
Track participation, monitor completion, and maintain accurate training records.
Prepare and organize performance review materials.
Coordinate evaluation schedules, follow-up activities, and maintain performance documentation.