HUMAN RESOURCES COORDINATOR - Kansas City, MO

Military Spouse Corporate Career Network•Kansas City, MO

12d•Onsite

About The Position

The HR Coordinator is the administrative engine of the Kansas City HR team, ensuring the department's day-to-day operations run accurately, on time, and in good order. At a site with approximately 1,200 employees across Kansas City and Sedalia, MO, this role plays a critical part in supporting employees and the HR team. Reporting to the HR Manager, the HR Coordinator handles onboarding logistics, personnel file management, HR inbox triage, I-9 compliance, recruiting coordination support, and various administrative HR tasks. The role works alongside front desk/reception staff and coordinates with them on employee-facing logistics. This position is ideal for someone with a strong administrative background and some HR exposure looking to build a career in human resources. The HR Coordinator serves as a visible, frontline presence for employees and an important first impression of the HR team.

Requirements

Associate’s degree in Human Resources, Business Administration, or a related field; or equivalent combination of education and experience.
Minimum 2–3 years of administrative experience, preferably in an HR, professional services, or office environment.
Strong proficiency with Microsoft Office Suite (Word, Excel, Outlook).
Comfortable working in HRIS and applicant tracking systems.
Exceptional organizational skills and attention to detail; able to manage multiple tasks and deadlines without losing accuracy.
Professional written and verbal communication skills; comfortable interacting with employees and managers at all levels.
Demonstrated ability to handle confidential information with discretion and maturity.

Nice To Haves

Prior experience in an HR department or HR coordinator role.
Familiarity with ADP Workforce Now or a comparable HRIS platform.
Experience in a manufacturing, industrial, or high-volume workforce environment.
Working knowledge of I-9 requirements and onboarding compliance basics.

Responsibilities

Owns the administrative onboarding process from offer acceptance, including new hire paperwork, HRIS entry, and day-one logistics.
Coordinates new hire setup with IT, Payroll, Benefits, and Facilities to ensure system readiness, badging, and first-day preparation.
Conducts I-9 verification for all new hires and maintains I-9 files for both locations, supporting audit readiness.
Enters new hire information into the HRIS accurately and on time, partnering with the HR Generalist for data integrity.
Prepares and coordinates new hire orientation logistics, ensuring materials are current and the experience is consistent.
Serves as back-up presenter for new hire orientation.
Maintains accurate and organized personnel files for all active and terminated employees.
Processes and files HR documentation including status changes, performance reviews, corrective action forms, leave paperwork, and separation documents.
Conducts periodic audits of personnel files to identify and resolve missing or outdated documentation.
Manages the HR filing system (physical and electronic), ensuring accessibility and security.
Verifies hours worked, paid time off, and timecard entries for accuracy and completion for payroll.
Monitors the HR team’s shared inbox, triaging and routing incoming requests.
Responds independently to routine employee inquiries and escalates matters requiring HR judgment.
Serves as a frontline HR presence for employees or applicants, creating a welcoming, professional, and responsive experience.
Manages the administrative aspects of the offboarding process, including separation paperwork, HRIS updates, and final day logistics.
Ensures separation documentation is complete, accurate, and filed promptly.
Supports I-9 compliance and assists with periodic self-audits and external audits.
Supports annual HR compliance activities including labor law posters, EEO-1 data preparation, open enrollment logistics, and HR audit readiness.
Provides general administrative support to the HR team, including preparing reports, drafting correspondence, scheduling meetings, and managing supplies.
Assists the HR Generalist with HRIS data entry during periods of high volume.