Human Resources Coordinator

Metropolitan Council•390 Robert St. N St. Paul, MN

5d•Hybrid

About The Position

The Human Resources Coordinator provides technical support in managing core employee processes and compliance efforts, and serves as a dependable point of contact for workforce needs. Supports HR processes to include, but not limited to, employee onboarding, employee records and personnel files, HR systems transactions and administration for the Talent Management team. This position is eligible for a hybrid (remote and onsite) telework arrangement. The candidate's permanent residence must be in Minnesota or Wisconsin. This posting will create a 6-month eligibility list for current and future openings.

Requirements

High school diploma or GED and 5 years of administrative support experience in Human Resources, Talent Management, or a closely related field.
Associate's degree and 3 years of administrative support experience in Human Resources, Talent Management, or a closely related field.
Bachelor's degree and 1 year of administrative support experience in Human Resources, Talent Management, or a closely related field.
Knowledge of HR policies, procedures, and federal/state employment laws.
Knowledge of HR Coordinator administrative procedures.
Knowledge of Metropolitan Council policies and procedures.
Advanced skills in creating Word documents, tables, mail merge, sorting, templates, etc.
Basic skills with internet research for recruitment/candidate sourcing.
Skills in organizing information and problem-solving.
Skill in providing basic client services to the public and other agencies within the organization.
Requires tact, courtesy, and cooperation in dealings with others where the primary purpose is the exchange of information.
Intermediate skills to create new spreadsheets, formulas, sorting, charts, and graphs.
Intermediate skills in creating presentations and inserting graphs and charts for other MS Office applications.
Intermediate skills with HRIS and the ability to enter information in the HRIS system and extract standardized reports/queries.
Ability to read and interpret documents such as work instructions, and procedure manuals.
Ability to write routine reports and correspondence.
Ability to speak effectively before groups of customers or clients.
Ability to maintain confidential and sensitive information.
Ability to handle multiple tasks simultaneously and change workload priorities as necessary to accomplish job responsibilities and projects.
Ability to work with a diverse customer group in a positive, professional manner.

Nice To Haves

Experience working with diverse populations of internal and external customers.
Experience working with collective bargaining unit agreements.
Experience with HRIS systems such as PeopleSoft and NeoGov, including data entry and extracting standardized reports/queries.
Skills with Microsoft Office (Word, Excel, PowerPoint).
Experience processing a high volume of data entry requests with exceptional attention to detail to ensure accuracy.
Strong email management skills, including the ability to organize, prioritize, and respond promptly to a high volume of emails.
Strong time management skills with the ability to meet tight deadlines.

Responsibilities

Prepare and electronically distribute job postings; post positions on selected websites or publications; research specialized websites.
Create work instructions for complex or specialized functions.
Monitor and track budgets and expenditures.
Prepare purchase requisitions and track approval processes for various purchase orders, verify and pay requests, invoices, and order procurement and contract administration documents.
Research, compile, and analyze data/information; prepare statistics and reports using Excel, PeopleSoft, PowerPoint, and other software systems; prepare presentation documents for meetings.
Maintain document management system of electronic letters and forms; keep informed of changes or modifications to databases and software and make recommendations when appropriate.
Make complex scheduling arrangements involving multiple parties and securing rooms as needed under minimal direction.
Adjust meetings as requested.
Analyze, triage, and respond to Talent Management inquiries, or route requests to the appropriate HR contact and track follow-ups to ensure timely resolution.
Maintain applicant tracking system.
Assist TM staff in recruitment processes such as contacting candidates, preparing and distributing necessary materials, scheduling pre-employment tests, initiating background checks, etc.
Coordinate requests for temporary staffing service through contracted agencies.
Process employee data and position changes, voluntary and involuntary terminations, reinstatements, and table changes in HRIS system.
Research and resolve problems.
Develop and generate standard reports/queries as requested.
Administer New Employee Orientation paperwork.
Collect and process new hire paperwork.
Respond to both internal and external inquiries about the employment opportunities, application process, employer verifications, and other inquiries.
Establish and maintain employee personnel files, I-9 files, and recruitment files.
Ensure personnel files have the required new hire documentation and I-9 documentation is complete for each employee.
Assists with other duties and special projects as assigned.