Human Resources Coordinator

Dubois Chemicals • Burlington, ON

6d • CA$65,000 - CA$75,000 • Onsite

About The Position

We are seeking a motivated HR Coordinator to join our Canadian Human Resources team. Under the supervision of the Canadian Human Resources Manager, you will support a wide range of HR functions, including recruitment, onboarding, employee relations, benefits administration, HRIS maintenance, and compliance. This is an excellent opportunity for someone looking to build a solid foundation in HR and grow their career within a dynamic and supportive environment.

Requirements

• Bilingual (English and French) is required
• 2-5 years of experience in HR, preferably in a similar capacity
• Demonstrate strong verbal and written communications skills
• Proficiency with Microsoft 365 applications (Excel, Word, SharePoint, PowerPoint)
• Demonstrate superior relationship management and customer-service skills
• Ability to effectively prioritize multiple responsibilities in a fast-paced environment.
• Results-driven with the ability to take initiative
• Understands the importance of and demonstrates a high level of confidentiality, discretion and professionalism
• High level of accuracy and attention to detail

Responsibilities

• Maintain accurate and confidential employee records in both employee files and the Workday HRIS.
• Act as a first point of contact for employee inquiries regarding HR policies, benefits, and general HR matters.
• Assist with payroll preparation by providing relevant employee data changes (e.g., new hires, leaves, terminations).
• Assisting with basic payroll concerns and support internal payroll audits
• Prepare HR documents, including employment contracts, policy updates, and employment verification letters.
• Assist with the full-cycle recruitment of Canadian roles, including creating job postings, screening resumes, scheduling interviews with hiring managers, and overseeing the background check process.
• Coordinate and facilitate the new hire onboarding process, including preparing offer letters, providing necessary HR information, and ensuring a smooth integration. Ensure the communication of new hires to the business.
• Coordinate exit process for departing employees, including preparing termination letters, requesting and coordinating return of company property.
• Maintain accurate benefit records in the 3rd party benefit portals.
• Assist with the administration of group benefits, pension, and wellness programs.
• Support employees with benefits-related questions and coordinate with providers as needed.
• Support the management of various leaves of absence. (parental leaves, STD/LTD)
• Support the HR Manager in HR projects such as performance management cycles, engagement surveys, and DEI initiatives.
• Manage the employee service award program.
• Maintain the HR SharePoint up to date.
• Create or update job descriptions as needed.
• Assist with HR reporting and analytics, including turnover, headcount, and recruitment metrics.
• Stay current on HR trends and legislative changes in Canada.

Benefits

• Competitive compensation
• 3 weeks vacation
• Competitive benefits program including Health, Vision, Dental, Life insurance, Disability insurance, EAP.
• Career growth and professional development opportunities.
• Collaborative and supportive work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree