Human Resources Coordinator

Elderwood/Pediatric/PostAcute/Woodmark•Burlington, VT

3d•Onsite

About The Position

We are seeking a kind, collaborative, and detail-oriented Human Resources Coordinator to join our Elderwood team. This is a hands-on, on-site role ideal for an HR professional who enjoys being closely involved in daily operations and supporting employees throughout the full employment lifecycle. Human Resources Coordinator – Position Overview The Human Resources Coordinator supports site-level business operations by managing and executing essential HR administrative and operational functions. This role works closely with leadership and recruiting partners to ensure smooth HR processes, compliance, and a positive employee experience. This is a roll-up-your-sleeves, doer role —perfect for someone who thrives in a fast-paced environment and enjoys being actively involved in day-to-day HR support. Key Strengths for Success in This Role Detail-Oriented & Organized: Able to manage multiple priorities with accuracy and follow-through Collaborative & Approachable: Builds trust with employees and leaders across all levels Proactive & Solutions-Oriented: Anticipates needs and takes initiative to support operations Strong Communication Skills: Clear, professional, and compassionate in written and verbal interactions Technical Comfort: Able to navigate HR systems; experience with platforms such as iCIMS, ADP, or UKG is a plus

Requirements

Bachelor's degree in Human Resource Administration or Business degree preferred; PHR Certification preferred.
Training or experience in human resources processes required
Interpersonal skills in person and over the phone required
Strong organizational, time management skills necessary
Strong computer skills required
Valid State Driver’s License and clean driving record required
Ability to handle personnel situations with tact, and in compliance with state and federal laws required
Attention to detail and accuracy with numbers required.
Recognition of importance of confidentiality regarding applicants and staff information required.
This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.

Responsibilities

Recruitment: Responsible for the timely sourcing, interviewing, & onboarding of candidates through the Applicant Tracking System. Maintaining an accurate and timely submission of the weekly open positions report. Participation in marketing the facility through recruitment events held at the facility as well various organizations and schools; i.e. open interviews & job fairs. Ensure internal posting process is properly managed within the facility, and for employees involved in facility-to-facility transfers. Promote company Employee Referral Program. Accurately track employee referral program and timely payout of referral bonuses.
Onboarding and Training: Orient and complete new hire paperwork for all new staff members and ensure that employment regulatory requirements are met; to include but not limited to, reviewing benefit program eligibility, describing benefit plans, and confirmation of enrollment completion. Schedule new hires for General Orientation and deliver HR training component.
Administrative Obtain all required regulatory documentation for all licensed & certified persons hired at the facility at time of hire, and annually thereafter; i.e. professional licenses and CPR and other Life Safety certifications. If not certified arrange for training. Obtain medical documentation required for Measles, Rubella and TST for applicable new hires. Coordinate new hire physicals. Ensure that all personnel actions are properly documented (location, address, rate of pay and status change, disciplinary actions and signature receipts). Maintain staff member personnel records in accordance with regulatory agency requirements and HR Policy & Procedure Manual. Initiate probationary and annual performance evaluation process. Administer 30 Day New Hire Surveys & Exit Interviews in accordance with company policy. Order name badges, business cards and computer access as needed. Timely processing of employee termination and maintain staff roster in several databases. Coordinate uniform benefit allowance and fitting and acquiring of uniforms under the allowance program.
Payroll and Benefit Administration Timely distribution of information on the company’s benefits package to all eligible employees, monitor pending enrollments and provide follow up to verify completion. Responsible for accurate and timely data entry of employee information and ongoing maintenance in ADP HRIS. Review all employee timecards in time & attendance system for accuracy and approvals. Run various reports out of ADP reporting Assist employees with benefit/payroll inquires. Interpret personnel policies and procedures and communicate benefit program details to staff. Upon termination of staff, distribute documentation relating to benefits such as Health Insurance, 401K, Life Insurance, and Dental Insurance. Helps coordinate all employee activities, as established by executive staff. Compile and track paperwork for staff members on leave of absence; maintain compliance with FMLA and other regulatory leaves; maintain communication with staff members on return to work expectations.
Unemployment & Workers Compensation Ensure timely response to claims for unemployment insurance. Verify that all termination data is reported to payroll within one pay period of termination date. Represent the company in UI and WC hearings when necessary. Participate in facility Safety Committee. Compile and submit information for unemployment, Worker's Compensation and disability claims; maintain OSHA 300 log.
Employee Relations: Ability to triage employee concerns and issues; knowing when to escalate to the Administrator and/or EAS HR. Ensure consistent application of policy & procedures to include corrective disciplinary actions. Maintain disciplinary log. Drive facility recognition and retention programs; i.e. Employee of the Month, birthdays, anniversaries.