Insomniac - Human Resources Coordinator

Live Nation Entertainment • Calabasas, CA

1d • $22 - $27 • Onsite

About The Position

Insomniac Events is seeking a motivated and organized HR Coordinator to support the daily operations of the Human Resources team. This role is crucial for ensuring smooth onboarding and offboarding processes, coordinating recruitment and internship programs, and contributing to employee engagement and culture initiatives. The ideal candidate is self-motivated, detail-oriented, possesses a "roll up the sleeves attitude" and a "hands-on" style, and can thrive in a fast-paced, results-oriented environment. The Human Resources Coordinator will report directly to the Manager, Human Resources. This is a full-time, on-site position at our Calabasas office.

Requirements

• 2+ years of experience in HR or related support role.
• Familiarity with HRIS systems and office productivity tools.
• Proven ability to handle sensitive and confidential information with discretion and professionalism.
• Demonstrated ability to manage multiple competing priorities, adapt quickly to changing business needs, and consistently meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong attention to detail with a proven ability to consistently execute administrative processes accurately and completely.
• Customer service-oriented with a collaborative mindset.
• Proficient in Microsoft Office, Google Workspace, and comfortable learning new software tools.
• Must be motivated with an "Everything is possible" attitude.
• Team player, problem solver, and adaptable.
• Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

Nice To Haves

• Bachelor’s degree in Human Resources, Business Administration, Communications, or related field preferred.
• Experience supporting recruitment coordination, onboarding, offboarding, and employee engagement initiatives preferred.
• Experience supporting multiple concurrent HR processes in a high-volume or fast-paced environment preferred.
• Experience with Workday, Timeclock Plus, and ADP Vantage is a plus.

Responsibilities

• Assist with recruitment tasks including opening/closing job requisitions, scheduling and conducting interviews, candidate communications, and offer coordination.
• Maintain an elevated candidate experience by following company best practices and standards.
• Participate in virtual job fairs and other recruitment events.
• Support the full-time recruitment team as needed.
• Facilitate new hire orientation sessions and building tours.
• Ensure all steps of the established new hire onboarding process are completed timely and accurately.
• Support regularly assigned audits of new hire data and access to ensure employees are properly set up in company systems and distribution lists.
• Support offboarding processes by sending exit surveys and conducting exit interviews.
• Coordinate and support the production of internal company events and activities.
• Assist with benefits administration during onboarding and open enrollment.
• Support social and company culture initiatives.
• Coordinate assets and materials for HR-related communications and resources.
• Schedule and coordinate department meetings, take notes, interviews, and trainings as necessary, and help organize and distribute relevant materials.
• Audit and organize all employee life-cycle HR files.
• Support employee lifecycle functions such as offboarding processes, compliance training tracking/auditing, and Leave of Absence compliance.
• Track and monitor assigned tasks, projects, and employee requests to ensure accurate completion and timely follow-up.
• Liaise between HR and IT for all employee changes.
• Support the Facilities team with front desk coverage and projects as needed.
• Support facilitation of the company internship program.
• Support training sessions with preparation of presentation materials and logistics coordination.
• Act as an in-office HR representative when other team members are out of office or working on-site.
• Support the implementation of short- and long-term programs and projects.
• Support the recruiting, training, and onboarding of employees both directly and partnering teams.
• Other special projects and tasks as assigned as needed.
• Some travel may be required (economy).

Benefits

• Generous vacation
• Healthcare
• Retirement benefits
• Student loan repayment
• Tuition reimbursement
• Six months of paid caregiver leave for new parents including fostering
• Perks like Roadie Babies helping new parents care for their babies on work trips
• Access to free live events through our exclusive employee ticketing program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level