Human Resources Coordinator

Massachusetts School Building Authority • Boston, MA

8d • Onsite

About The Position

The Human Resources Coordinator provides comprehensive administrative and operational support for the MSBA’s Human Resources functions. The position reports to the Human Resources Manager and supports recruitment, onboarding, off boarding, maintains accurate employee records, coordinates benefits and leaves administration, communicates changes in support of payroll processing, ensures compliance with employment policies and applicable laws, and responds to general employee inquiries. The HR coordinator helps coordinate employee engagement initiatives including coordination of training, maintains HR systems and documentation, prepares draft communications, tracks and monitors operational reports and supports the implementation of HR programs, goals and objectives.

Requirements

• Associate's Degree in Human Resources, Labor Relations, Public Administration, or related field (HR); Business Administration
• 1 to 3 years' experience in human resources administration, recruitment, training and benefits.
• Knowledge of multiple applicant tracking systems (ATS), performance management tools, and training platforms.
• Knowledge of Federal and state employment laws.
• Knowledge of Federal and state leave and accommodation laws, including processes related to FMLA and ADA.
• Knowledge of Microsoft Suite of applications.
• Skill in providing high-quality customer service.
• Skill in public speaking.
• Skill in communicating clearly via email and in person.
• Skill in offering clear instruction, guidance, and support.
• Skill in active listening and coordinating tasks.
• Ability to maintain confidentiality.
• Ability to track and organize employee information and certifications.
• Ability to respond to requests in a timely manner.
• Ability to coordinate and facilitate events.

Responsibilities

• Perform general HR administrative tasks, including filing new hire folders and maintaining organized personnel records.
• Provide prompt and timely responses to all forms of employee inquiries including changes and updates.
• Provides recruitment support including screening candidates, coordinating interviews, and maintaining clear communication throughout the hiring process.
• Support recruitment activities including career fairs and recruitment outreach activities.
• Coordinate administration of benefits including employee benefits packets, enrollments, changes and terminations.
• Assists with annual open enrollment communications, informational presentations and overall distribution of benefits information.
• Ensure invoices are properly processed by reconciling service invoices for HR Manager review and submitting them to the Accounts Payable department for processing.
• Review employee files for accuracy during the onboarding process, ensuring both online and physical records are complete and properly maintained.
• Process employee terminations and ensure departing staff receive all necessary information regarding their position and separation.
• Provide HR team to support with event coordination such as training and employee engagement initiatives.
• Ensures policies and procedures are adhered to regarding the administration of leave of absence and ADA accommodations, supporting compliance and consistent application across the agency.
• Performs related work as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree