Human Resources Coordinator

UMATILLA-MORROW COUNTY HEAD START INC•Hermiston, OR

29d•$23 - $25•Onsite

About The Position

To provide administrative and operational support to the Human Resources department, with a primary focus on recruitment coordination, employee record management, and HR process support. This role helps ensure efficient HR operations and supports communication between employees, management, and payroll.

Requirements

High School Diploma and three years of administrative support experience is required
Excellent professional communication and interpersonal skills to be able to work with various departments and foster teamwork
Proficiency in Microsoft Office and databases or ease in adapting to new technologies
High attention to detail and a high level of accuracy
Strong organizational and administrative skills
Ability to manage multiple priorities and deadlines
Ability to work independently with minimal supervision
Gather and analyze information skillfully
Problem-solving and decision-making aptitude
Demonstrate resourcefulness and initiative
Current enrollment in the Child Care Division’s Central Background Registry
Current physical examination, drug screen, and TB screen documentation prior to hire
Ability to drive a private or Agency vehicle; must possess a valid driver's license and personal automobile or provide a plan that will allow fulfillment of position requirements. A DMV Record check will be conducted prior to hire.
Desire to work with low-income children and their families
Communicate effectively with staff, families, children, and the public using the telephone and in face-to-face, one-to-one, and in group settings
Fluent in English both verbally and written

Nice To Haves

Associates Degree and one year of administrative support experience is preferred
Knowledge of HR practices and recruitment preferred
Bilingual (English/Spanish) preferred

Responsibilities

Coordinate recruitment activities and hiring processes with hiring managers
Post job openings on internal and external platforms
Coordinate and attend recruitment events such as college and career fairs
Schedule interviews and communicate with candidates
Maintain applicant tracking and recruitment records
Assist with candidate correspondence and follow-up
Prepare hiring and onboarding documentation following all organizational and program pre-hire requirements and position qualifications
Assist the Human Resources Director in tracking and analyzing HR metrics such as time to fill, cost per hire, etc.
Maintain accurate employee files and HR documentation
Track required forms, certifications, and compliance documents
Update employee information in HR systems
Process personnel action forms and status changes
Assist with document retention and confidentiality standards
Maintain confidentiality of employee and company information
Support HR compliance with company policies and employment regulations
Ensure HR documentation is complete and audit ready
Support daily HR department operations and administrative tasks
Assist employees with basic HR questions and requests
Coordinate meetings, trainings, and HR-related events
Prepare reports, spreadsheets, and HR correspondence
Monitor HR inbox and distribute requests appropriately
Submit employee status changes and onboarding information to Payroll
Assist with timekeeping, documentation collection, and payroll review as needed
Coordinate communication between HR and Payroll departments
Ensure timely processing of employment-related paperwork
Create badges and manage key card access for employees
Maintain a working knowledge of state and federal labor laws governing employment including affirmative action, the Americans with Disabilities Act, wage and hour laws, FLSA, and applicable hiring laws, etc.
Participate in staff meetings, conferences, trainingsessions and workshops as assigned
Demonstrate familiarity with employment policies, performance standards, workplan and objectives of Agency
Maintain congenial and respectful relations with staff, children, families and community
Keep current and accurate records and file reports on time
Maintain confidentiality in regards to staff and family information
Maintain objectives and professional standards
Improve self-skills and education
Fulfill role as mandated reporter as stated in Child Abuse and Neglect Policy
Be present at work in order to provide consistency of services
Be a contributory team member in a positive/productive manner
Demonstrate commitment to mission, values, and policies in the performance of daily duties
And or any other duties deemed necessary by your supervisor
Apply safe practices in the performance of duties
Reporting of unsafe or hazardous working conditions and/or any injury immediately
Complying with Agency safety standards
Participate in emergency drills
Promote a culture of safe environments in the workplace