Human Resources Coordinator

iSpace Environments•Minneapolis, MN

16h•Onsite

About The Position

The HR Coordinator plays a key role in supporting recruiting, compliance, and employee experience initiatives across iSpace. This position partners closely with the Director of Human Resources to execute and coordinate core HR functions, with a strong emphasis on talent acquisition, compliance reporting, and employee support. This role is well-suited for a highly organized, people-focused professional who enjoys balancing operational HR responsibilities with employee engagement and culture-building efforts in a 100% employee-owned environment.

Requirements

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred.
2–4 years of experience in HR, recruiting, or administrative support roles preferred.
Experience with HRIS, ATS, and payroll systems (Paylocity preferred).
Proficient in Microsoft Office, including Word, Excel, and Outlook.
Strong organizational and follow-through skills.
Ability to balance administrative responsibilities with people-facing work.
Comfortable working in a fast-paced, evolving environment.
Interest in employee engagement, culture, and community involvement.

Responsibilities

Coordinate and support full-cycle recruiting activities, including job postings, resume screening, interview scheduling, and candidate communication.
Partner with hiring managers to support interview processes and candidate selection.
Manage recruiting workflows within the applicant tracking system and ensure accurate documentation.
Support onboarding preparation for new hires, ensuring a smooth and welcoming start.
Assist with recruiting initiatives that align with iSpace’s culture, growth goals, and employer brand.
Maintain accurate employee records within the HRIS and personnel files.
Support payroll processes through timecard audits, data entry, and reconciliation support.
Assist with required compliance reporting, audits, certifications, and internal tracking.
Track and maintain I-9 documentation, employee acknowledgments, and required postings.
Support multi-state compliance efforts by assisting with documentation and reporting needs.
Assist with HR reporting, metrics, and data requests as needed.
Assist with benefits administration, including enrollments, changes, terminations, and employee inquiries.
Support annual open enrollment activities and related communications.
Serve as a first point of contact for employees with general HR-related questions, escalating as appropriate.
Assist with leave tracking and documentation in coordination with the Director of Human Resources.
Serve as the HR chair of iSpace’s iMpact Team, a cross-functional group focused on employee engagement, company culture, community involvement, and strengthening connection across teams and locations.
Lead planning and coordination of employee engagement initiatives, volunteer events, recognition programs, and culture-driven activities.
Partner with leadership and internal teams to ensure engagement efforts align with iSpace’s core values and employee-owned mindset.
Support communication and visibility of iMpact Team initiatives across the organization.
Serve as a Steward of iSpace Core Values and Brand.
Other duties as needed to meet business needs.