Human Resources Coordinator

N-Power Medicine•Redwood City, CA

47d•Hybrid

About The Position

N-Power Medicine aims to establish a new paradigm in drug development by reinventing the ‘how’ and transforming clinical trials through better integration with clinical practice, ensuring broader participation by physicians and patients. We are building an exceptional multi-disciplinary team with diverse expertise spanning healthcare, engineering, technology and regulatory, and with people who share our core value of Empowering Community through generosity, curiosity and humility. We are working with urgency to bring better therapies to patients faster. N-Power Medicine is hiring a HR Coordinator who will play a vital role in supporting the Human Resource team by facilitating various aspects of the onboarding/offboarding process and providing administrative assistance in HR operations. This role involves collaborating with team members, new hires, and hiring managers to ensure a seamless and efficient experience for all. This is a hybrid on-site role, Bay Area (Redwood City) based candidates only.

Requirements

2+ years of HR Coordination or related experience.
Strong organizational and multitasking abilities.
Excellent communication skills, both written and verbal.
Attention to detail, problem solving, and accuracy in data management and scheduling.
Ability to maintain confidentiality and handle sensitive information.
Strong interpersonal skills and the ability to work collaboratively in a team environment.
Applicants must be currently authorized to work in the U.S. on a full-time basis.

Nice To Haves

Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent experience) preferred.
Experience in biotechnology, pharma, or life science preferred.
Proficiency in using HRIS preferred.
Google Workspace experience is a plus.
Familiarity with employment laws and regulations is a plus.
Generous, Curious & Humble.

Responsibilities

Collaborate with new hires and parting employees to collect required documentation and information.
Onboard new hires through multiple platforms.
Assist in coordinating Day 1 activities in partnership with IT.
Completion of pre-hire process including drafting offer letters, conducting background checks, coordination with IT for laptop, etc.
Manage employee status changes.
Background check and employment verification administration.
Maintain accurate and up-to-date employee data (multiple platforms).
Handle various administrative tasks, such as filing, record-keeping, and maintaining HR documents.
Build and maintain documentation of processes and procedures
Meet and coordinate with our payroll partner.
Ensure timely submissions of time cards.
Send out reminders to employees.
Escalate issues as needed.
Complete payroll census reflecting all changes, ensure submission of time cards per pay period.
Assist with resourcing, booking venues/catering, and transportation for company meetings and/or corporate events.
Handle various administrative tasks, such as dispersing swag orders in support of onboarding efforts.
Other duties may be assigned.