Human Resources Coordinator, The Harry Ransom Center

University of Texas at Austin

1d•Onsite

About The Position

The Ransom Center is an internationally renowned humanities research library and museum at The University of Texas at Austin. Its extensive collections provide unique insight into the creative process of writers and artists, deepening our understanding and appreciation of literature, photography, film, art, and the performing arts. Visitors engage with the Center's collections through research and study, exhibitions, publications, and a rich variety of program offerings including readings, talks, symposia, and film screenings. The Ransom Center encourages discovery, inspires creativity, and advances understanding of the humanities for a broad audience through the preservation and sharing of its extraordinary collections. Reporting to the Associate Director for Operations, the Human Resources Coordinator will support daily functions and processes of human resources transactions for approximately 150 exempt and non-exempt employees, Graduate and Undergraduate Research Assistants, Federal Work Study students, hourly employees, fellows, and volunteers.

Requirements

Bachelor’s Degree in business, human resources or a related field with coursework in business, accounting, human resource management, or professional writing.
Two years of experience in human resources.
Experience with Workday and other UT systems.
Demonstrated experience in confidential employee relations and records.
Advanced proficiency in M365 Suite.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

Professional HR certification such as SHRM-CP/SCP or PHR/SPHR
Demonstrated experience developing and implementing HR strategies, policies, and programs aligned with organizational goals
Experience with Workday and FRMS
Track record of improving employee engagement, retention, and organizational culture initiatives
Experience managing change initiatives and supporting organizational growth

Responsibilities

Serve as first point of contact for onboarding and offboarding cycles of all staff, students, volunteers, fellows, and other position types as assigned.
Ensure accurate and timely completion of documentation and communication required to begin and end HRC appointments.
Accurately maintain human resource data including Workday organizational charts and personnel pipeline databases in order to prepare weekly reports for the Associate Director for Operations and Head of Finance & Administration.
Oversees the timesheet process for Ransom Center staff to ensure compliance with university policy and send reminders as needed.
Assist staff and supervisors with understanding proper timekeeping practices.
Manage access to electronic timesheets, and work with staff and supervisors to make adjustments to leave balances as needed.
Liaise with UT Human Resources office regarding leave management, timekeeping, and Family Medical Leave.
Answers common staff questions related to HRC and UT policy and procedure by liaising with Human Resource Services, Payroll Services, International Student and Scholar Services, Employee Assistance Program, and other University units.
Appropriately process sensitive personnel paperwork, ensuring confidentiality.
Compile, maintain, retain, and dispose of confidential records as prescribed by state and federal law.
Assist on special projects as needed.