Human Resources Coordinator

Oahu•Honolulu, HI

43d•Onsite

About The Position

This position is responsible for coordinating and administering support for Human Resources and Operations. The HR Coordinator will facilitate implementation of services, policies, procedures, and programs, in adherence with and prescribed by, HR and/or operations management. The incumbent will contribute to the accomplishment of company practices and objectives that strive to provide an employee-oriented, high-performance culture with emphasis on quality, productivity, and the ongoing development of a superior workforce.

Requirements

Bachelor’s degree or equivalent through training and/or formal education
At least 1 year of HR experience is preferred
Has good listening skills, build strong relationships, is flexible/open-minded, negotiate effectively, solicit performance feedback, and handle constructive criticism
Skilled in the use of computers, adapt to new technology, keep abreast of changes, learn new programs quickly, use technology to improve productivity
Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel, Publisher)
Able to manage multiple projects simultaneously under tight deadlines
Able to plan and work independently with integrity and adherence to procedural practices related to HR compliance
Must have a positive attitude and takes initiative with a strong desire to learn
Keep information organized and accessible, work systematically/efficiently, manage time well, promote mutual respect, keep workplace clean and safe, support safety programs.

Responsibilities

Perform general clerical duties including copying, faxing, mailing, and maintaining the filing system.
Work with Department Managers on recruitment process and employee relations in keeping with instruction and protocol to ensure accuracy and efficiency.
Coordinate maintenance of office area and equipment, including office supplies and machines such as copier/printer.
Open, sort, and distribute incoming correspondence, mail, and inter-office pouches.
Greet in-person visitors and address their inquiries, requests, and/or needs.
Answer the main department phone line, provide general information, and/or route calls accordingly.
Monitor HR mailbox, departmental email inboxes, and correspondence throughout the day, distributing and processing accordingly.
Respond to inquiries from applicants and employees, ensuring confidentiality of all information.
Establish positive and professional rapport with all employees, providing consistent and reliable support and assistance.
Facilitate full cycle recruiting to provide a sufficient and quality workforce.
Create and post job advertisements, coordinate and facilitate job fair events, maintaining receipts for reconciling invoices and/or submitting payment requests.
Review applications received online and upload information into the Company’s applicant tracking system (ATS).
Conduct intake/prescreen interviews of applicants who meet minimum qualifications of the job they have applied for, and schedule interviews of those that satisfy prescreen.
Conduct reference checks of new hires, as well as employment history and criminal background checks, utilizing appropriate Company Forms and procedures in accordance with policy and DOT regulations.
Draft and present offer letters and new hire paperwork for onboarding, ensuring all documents are executed with accuracy in compliance with applicable employment laws.
Conduct post-offer, pre-employment drug screens, following strict guidelines as stipulated by HR Compliance team to ensure compliance with Company policy, federal and state employment regulations, as well DOT, and DOE regulations.
Coordinate and facilitate regular New Hire Orientations, ensuring newly onboarded staff are scheduled and attend timely.
Coordinate training schedule for new hires and coordinate release to work upon completion.
Generate Notice to Personnel (NTP) forms to accommodate transfers, change in status (hours, pay, title), or terminations.
Draft and issue pay change notification letters under direction of HR management.
Maintain tracking of recruitment and hiring efforts, providing reports of hires, promotions, transfers, terminations, and other pertinent data.
Create and maintain employee files and filing system.
Maintain and replenish adequate inventory of HR supplies and paperwork such as applications, direct deposits, new hire packets, handbooks, referrals, etc.
Responsible for upkeep of front reception and visitor area, ensuring adequate supplies and resources are available.
Maintain employee personnel files and records in an organized manner, easily accessible to the HR team, scanning and organizing files and records as necessary and in preparation towards implementation of new HRIS.
Perform all other duties as assigned.