Human Resources Coordinator
About The Position
Provide a high level of confidential administrative and technical support to the Office of Labour and Employee Relations (Human Resources) in accordance with University policies and procedures. This includes the coordination of a variety of activities, including assisting with University committees; coordinating human resources tasks; scheduling, maintaining and preserving the University’s, records and information;. Provide information to employees concerning University policies and procedures. Reporting to the Director of Labour and Employee Relations, the incumbent ensures that the administrative and technical support of the unit meets or exceeds established quality standards. The incumbent will coordinate, implement and maintain a wide range of confidential and time sensitive administrative tasks in support of the administrative processes of the unit in accordance with University policies and procedures. Perform a variety of duties related to the coordination of human resources tasks, related to labour relations and records management. Provide information related to policies and procedures.
Requirements
- Demonstrated organizational and time management skills and ability to multi-task.
- Strong ability to multi-task, prioritize and work under pressure to meet multiple deadlines in a fast-paced, dynamic environment.
- Demonstrated customer service skills and ability to provide a wide range of information and advice to internal and external clients.
- Strong analytic and attention to detail.
- Experience in coordinating meetings and schedules.
- Demonstrated ability to provide support for various administrative activities.
- Proven professionalism and discretion at all times and in dealing with confidential information.
- Excellent computer skills, including MS office applications.
- Written and spoken French and English.
- DEP 5 Years Related Experience
- Authorized to work in Canada
- Willing to work in the province of Quebec
Nice To Haves
- Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level #4 on a scale of 0-4.
Responsibilities
- Coordinate the administrative human resources functions for the Office of Labour and Employee Relations.
- Respond to general questions concerning human resources policies and procedures and the application of collective agreements.
- Assist with the preparation of human resources related requests.
- Gather relevant documentation for supervisor and labour advisors.
- Follow-up on grievances, letter of agreements, and other documentation.
- Assist in the preparation of reports and files for arbitration cases.
- Assist in the collective agreement redaction, translation, formatting and documentation.
- Monitor or Maintain unions’ liberations requests.
- Coordinate employee records, forms, documentation, etc.
- Schedule meetings, prepare agenda, take minutes and follow up on action required.
- Organize supervisor’s agenda according to priorities.
- Coordinate the organization of meetings, training workshops, conferences and seminars.
- Liaise with internal units and external organizations, including government officials.
- Assess and resolve administrative problems.
- When appropriate, inform supervisor.
- Update Labour & Employee Relations Website
- May assist in opening files and updating the grievance database accordingly.
- May perform first level assessment for specific cases by contacting faculties/units for background information pertaining to grievances and disputes.
- Perform other related duties as required.
Benefits
- Competitive benefits package (Health, Dental, Life Insurance)
- Defined contribution pension plan (with employer contribution up to 10%)
- Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
- Competitive vacation policy
- Two (2) personal days
- Two (2) floating holidays
- Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
- Paid time off over the December holiday period
- Tuition waiver for regular employees and their dependents
- Up to two (2) days of remote work per week where the position permits
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
