Human Resources Coordinator

Ivy Tech Community College•Indianapolis, IN

11h•Onsite

About The Position

We are seeking an organized and service-oriented Human Resources Coordinator to support the daily delivery of human resources services for the Indianapolis Campus. In this role, you will provide administrative and operational support across core HR functions, including employment authorization, onboarding, contingent hires, Federal Work-Study, records management, reporting, training coordination, and employee engagement and recognition initiatives. The Human Resources Coordinator serves as a frontline resource for employees while providing day-to-day support to the Human Resources team. This position responds to routine HR inquiries, assists with standard HR processes, prepares and distributes communications, maintains accurate and confidential records, and supports routine compliance activities. The Coordinator works closely with campus and Statewide HR team members to ensure accurate, timely, and consistent HR services are delivered across the campus with professionalism and care.

Requirements

Knowledge of and ability to comply with college, campus, state, and federally mandated processes and procedures (e.g., accurately tracking documentation, meeting regulatory timelines, and ensuring personal, departmental, and employee compliance).
Experience providing day-to-day administrative support for continuity of departmental operations, including tracking tasks, maintaining calendars, preparing documentation, and organizing information.
Accuracy in entering, maintaining, reviewing, and extracting data to support of various duties and operational needs.
Ability to apply established policies, procedures, and regulations consistently when responding to routine inquiries and processing transactions and knowing when and how to escalate complex or sensitive matters appropriately.
Proficiency in providing clear, professional verbal and written communication skills when responding to employee inquiries, managing shared mailboxes, and preparing routine communications.
Ability to manage multiple priorities, meet deadlines, track compliance-related timelines, and maintain attention to detail in a fast-paced administrative environment.
Professional handling of sensitive information with discretion, professionalism, and adherence to both laws and institutional procedures (e.g., FERPA, record retention, and confidentiality requirements).
Proficiency in Microsoft Word, Excel, and PowerPoint, with the ability and willingness to learn and effectively use additional systems, reporting tools, and platforms.
Capacity to work effectively as part of a team and collaborate with colleagues to ensure consistent and compliant service delivery.
Must demonstrate ability to promote an environment that reflects the broad backgrounds represented by our students and employees and which every individual feels respected and valued.

Nice To Haves

Two years of experience in a human resources coordinator or similar administrative role
Experience supporting employee engagement, recognition, or internal communications
Experience coordinating meetings, training sessions, or events
Working knowledge of Workday or a comparable Human Resources Information System (HRIS)

Responsibilities

Provide day-to-day administrative support for Human Resources & Administration operations, including tracking tasks, maintaining calendars, preparing documentation, organizing employee employment records, coordinating logistics for various HR & Administration departmental meetings/session (e.g., training, new employee orientation, employee engagement, etc..).
Serve as a frontline contact for employees by responding to routine HR inquiries, providing guidance on standard HR processes, and preparing and distributing routine HR communications, notifications, and reminders (e.g., monthly notification to campus of all new hires, transfers, promotions, and those who have left the college).
Manage employment authorization processes, including I-9 and E-Verify, by accurately tracking documentation, meeting regulatory timelines, and ensuring compliance with all state, federal, and institutional requirements (e.g., transcript management, alternate work location agreements, etc..).
Administer the contingent hire process end-to-end, including onboarding requirements, approvals, Workday transactions, timeline monitoring, and offboarding as needed.
Administer Federal Work-Study processes, including hires, changes, terminations, and required Workday transactions.
Coordinate pre-boarding, onboarding, and orientation for employees, adjuncts, contingent hires, and student workers.
Maintain accurate and confidential employee records in HR systems and physical files in accordance with retention requirements and track authorization of employees participating in campus benefits (e.g., alternate work location, fee remission, and tuition assistance).
Monitor and manage the shared HR mailbox, responding to inquiries and routing complex matters appropriately.
Run standard, periodic, and ad hoc HR reports to support compliance, operational tracking, and leadership needs.
Accurately enter, maintain, audit, review, and extract confidential employee data in HR systems (e.g., Workday) to support compliance, reporting, onboarding, and operational needs (e.g., assigning introductory period & new position evaluations).
Support employee engagement, recognition, and appreciation initiatives through coordination, documentation, and tracking.
Support the development and delivery of training modules on various topics by coordinating logistics, preparing materials, tracking participation, and assisting with facilitation as assigned.
Coordinate with campus and Statewide Human Resources teams to support standardized HR processes and maintain consistency in service and communication.

Benefits

Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
Dental plan with no-cost preventive services and coverage for orthodontia
Vision plan with low-cost exams and allowances for glasses or contact lenses
Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
Wellness program with opportunities to earn $250 in Wellness Rewards
Flexible Spending Accounts for healthcare (limited purpose) and dependent care
10% employer retirement contribution, fully vested after two years
Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
Short-term and long-term disability benefits
Fee remission for employees, spouses, and dependent children
Tuition assistance for undergraduate, graduate, and doctoral programs
Paid professional development opportunities
Generous paid time off, including vacation, sick leave, holidays, and winter recess
Flexible work arrangements where available
Paid childbirth recovery leave (8 weeks)
Paid parental leave (4 weeks)
Eligibility for Public Service Loan Forgiveness
Additional discounts on gym memberships, transportation, and various retail services