Human Resources Coordinator (Full-Time, Temporary)

EVANS HOTELS LLC•San Diego, CA

2d•$27 - $30

About The Position

The Human Resources Coordinator (“Coordinador/a de Recursos Humanos”) assists our associates, celebrates our culture, and supports the organization’s goals. This position touches all areas of the human resources function, including associate orientation, onboarding, administration of files, compliance, documentation, associate recognition programs and events, and separations. Additionally, the HR Coordinator will work with specialists to help with training, payroll, benefits, recruitment and other functions. This position works in a fast-paced environment where timeliness and accuracy are just as important as friendly and supportive service. The HR Coordinator must exercise impeccable ethical standards and a high degree of professionalism, embodying the values of our organization.

Requirements

Bachelor's degree (B. A.) from a four-year college or university.
At least 1-2 years of relevant experience and/or training. A combination of experience, education, and/or training may be substituted for either requirement.
Bilingual in English and Spanish required.
Availability to work on weekends and holidays is required.
Proficient with computer software such as Microsoft Office or related software, and HRIS systems.
Ability to work with ATS software.
Ability to always maintain a friendly, professional, team-oriented, positive demeanor and diplomatic attitude, especially under stress or challenges.
Ability to stand, kneel, squat for prolonged periods of time, up to and including, the entire shift and lift up to 15 lbs.

Nice To Haves

Previous similar position in hotel, or similar business entity preferred.

Responsibilities

Assist our associates with their needs and questions in a variety of areas including benefits, time-off, associate relations, associate recognition and events, onboarding, and more. Provide prompt and courteous assistance. Direct to other specialists as needed and always follow-up to ensure timely completion and accurate, helpful service.
Coordinate with talent acquisition team for hiring support including job fair events, candidate screening, and managing recruitment traffic. Direct candidates to company career site and provide assistance as needed.
Continuously improve processes in consultation with the Director of Human Resources, HR Business Partner and other HR leaders.
Assist in the coordination of worker’s compensation and safety processes. Track, log, and follow-up with injured associates, ensuring prompt care and return to work processes are followed.
Upon the approval of management, make job offers to associates and ensure all required processes and forms are completed prior to onboarding, including offer letters, notices of pays, background check acknowledgements and more.
Onboard new employees. Ensure all related processes are carried out in accordance with company policy and federal/state/local laws. This includes verifying I-9 eligibility, creating parking passes, helping new hires access their “employee self-service module”, assisting associates with electronic and paper documentation and acknowledgments, ensuring the new hire enters their information correctly into the HRIS, entering HR-provided information into our HRIS (Human Resources Information System), creating new hire photos, and assisting with new hire announcements as needed.
Maintain and update reports for the Human Resources team and, as needed, for our managers.
Refer and track associate alcohol/drug screenings, criminal background checks, and driver background checks.
Process separations. Closely monitor separation workflow and ensure final “paperwork” and termination packets and final pay are presented in a timely and accurate manner to our exiting associates. Ensure we collect associate and manager signatures as required. Conduct exit interviews and encourage associates to complete the online exit survey. Bring issues or concerns to the attention of HR leaders. Ensure the HRIS separation function is complete.
Assist the human resources leadership team with associate relations concerns and investigations as directed. Ensure any issues are proactively shared with the HR leader.
Maintain accurate files. Audit files regularly to ensure compliance and documentation is accessible as needed.
Work closely with our payroll department to ensure they are provided with timely information as needed, especially with regards to separations and associate paycheck issues.
Administer on-site storage of personnel files (and other HR files).
Ensure the office is well-stocked with all materials and supplies needed for day-to-day operations. Maintain needed associate collateral and supplies (electronic or as needed paper versions) such as benefits brochures, resignation forms, Hospitality Star nominations, parking passes, internal job application process sheets.
Ensure our electronic bulletin board is continuously refreshed with lively, informative, and required information. Ensure we share paper postings as needed including, but not limited to: compliance posters and timely notices above timeclocks.
Create and manage birthday and anniversary lists and related functions.
Review and audit I-9 documentation for accuracy. Ensure all I-9 records are continuously up to date and no associates have expired work authorization.
Perform general administration functions, including data entry, address changes, new hire checklist and e-time.
Assist other HR offices and HR Directors as needed, including the benefits and payroll teams.
Work with HR leaders to help create, support, and staff lively and beneficial associate events including, associate milestone and birthday celebrations, summer kickoff and end of summer events, benefits open enrollment, health fairs, and holiday programming.
Perform additional duties and responsibilities as directed by the leadership team.