Human Resources Coordinator

Haynes and Boone, LLP•Dallas, TX

1d•Hybrid

About The Position

The Human Resources Coordinator plays a critical role in delivering high-quality administrative and operational support across the HR function. This non-exempt position serves as a central point of coordination for HR processes, communications, and administrative workflows, ensuring efficiency, accuracy, and a high level of service to attorneys, staff professionals, and firm leadership. The role combines traditional HR coordination responsibilities with administrative support, requiring strong organizational discipline, discretion, and the ability to manage multiple priorities in a fast-paced professional environment.

Requirements

2+ years of experience in HR coordination, HR administration, or professional services environment; law firm experience is preferred.
2+ years of experience with HRIS systems, preferably Workday.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
Experience with reporting tools, organizational charting, and presentation development.
High level of accuracy in administrative and data management tasks.
Ability to handle confidential information with professionalism.
Strong written and verbal communication with a polished, professional tone.
Ability to manage multiple deadlines and competing priorities.
Commitment to delivering responsive, high-quality support to internal stakeholders.

Nice To Haves

law firm experience is preferred

Responsibilities

Serve as the primary administrator for day-to-day HR operations, ensuring timely and accurate execution of processes and requests.
Manage the HR inbox, triaging and responding to general inquiries or routing to appropriate HR team members.
Maintain and update employee records within Workday, ensuring data integrity and confidentiality.
Coordinate background check processes, including initiation, tracking, and communication with candidates, vendors, and hiring managers.
Process and manage verifications of employment (VOEs) in a timely and compliant manner.
Assist with onboarding logistics, including preparation of materials, scheduling, and coordination with internal stakeholders.
Draft, edit, and distribute HR communications, including the firm newsletter, announcements, and internal updates.
Maintain and update HR content on the firm’s intranet/HR portal, ensuring information is accurate and current.
Support the development and formatting of HR presentations for leadership, including SALT and executive meetings.
Ensure consistent messaging aligned with firm standards and tone.
Coordinate staff appreciation initiatives, recognition programs, and tenure-based service awards.
Manage logistics for employee engagement activities and HR-led events.
Track employee milestones and ensure timely delivery of recognition and gifts.
Maintain and regularly update organizational charts using tools such as Excel and Smartsheet.
Assist in preparing standard HR reports and supporting documentation for leadership review.
Ensure alignment of organizational data across systems and reporting outputs.
Prepare and submit expense reports for the Chief Talent Officer (CTO) and HR leadership team.
Track and reconcile expenses in accordance with firm policies.
Provide administrative coordination for HR leadership meetings and initiatives.
Assist in managing partnership agreements and vendor documentation, ensuring proper recordkeeping and renewals.
Serve as a liaison with external vendors (i.e., background check providers), ensuring smooth communication and issue resolution.