Human Resources Coordinator

Maricopa County • Phoenix, AZ

32d • Onsite

About The Position

The Human Resources Coordinator manages the administrative tasks of the Pre-Employment Services division, serving as the bridge between applicants, doctors, and training staff. Their day-to-day responsibilities focus on streamlining processes, scheduling appointments, managing paperwork flow, handling sensitive information, and documenting everything. This position plays a key role in supporting applicants to become Deputy Sheriffs and Detention Deputies for the Maricopa County Sheriff's Office.

About the Maricopa County Sheriff's Office: Do you possess integrity, strong interpersonal skills, and do you have a desire to serve your community? We are seeking passionate individuals to join our team with a variety of openings for Civilian, Detention and Sworn personnel. The Maricopa County Sheriff's Office (MCSO) invites you to become part of Arizona's leading law enforcement agency where we come together as a team to support and provide public safety.

Requirements

• Associate's degree in Human Resources or a closely related field.
• One (1) year of specialized administrative, human resources, or receptionist experience.
• Must possess or have the ability to obtain by the time of hire a valid Arizona driver's license.
• FEMA NIMS – IS100 and 700; OSHA training; payroll training; PREA training.
• Prior to hiring, the Sheriff's Office requires that all candidates pass an extensive background review.

Nice To Haves

• Two years of experience as a Legal or Medical receptionist.
• Two years of experience in a Human Resources environment.
• Current or previous experience with the Maricopa County Sheriff's office.
• Professional computer software experience with Microsoft Word, Outlook, Excel, calendar management applications, call waiting/call transferring, eSOPH, and SharePoint.
• Professional experience handling, documenting, and organizing human resources, medical, or legal paper files.
• Currently a Notary of the state of Arizona.

Responsibilities

• Performs specialized administrative/clerical duties in a confidential/human resources environment.
• Provides exceptional customer service and communicates effectively via telephone, email, and in person for employees, applicants, the public, law enforcement entities, and governmental agencies.
• Delivers files to Personnel Services Division and Legal Services Division.
• Performs other courier functions as needed
• Responds to candidate inquiries regarding position details for MCSO uniformed positions.
• Conveys information and responds to questions concerning Pre-Employment policies and procedures and a variety of human resources related subjects.
• Trains new employees in Pre-Employment Services processes.
• Assists candidates with starting the Pre-Employment process.
• Assists with Pre-Employment facilitated hiring events.
• Maintains accurate files for current personnel, applicants in process, previous applicants, posse applicants and members, preservation, and reserve member status, and purges files as outlined by the Arizona State retention rules.
• Formulates reports, composes correspondence, memorandums, and forms.
• Prepares documentation for post-employment matters (e.g., creates files for current personnel, processes change paperwork, assists with AZ POST forms).
• Schedules applicants for a variety of appointments, including fingerprints, polygraph, medical, and psychological appointments.
• Researches, develops and implements special projects for department(s) as assigned by the Commander or Supervisor.
• Maintains a working knowledge of Pre-Employment processes and Maricopa County benefits providing information to interested applicants.
• Acts as liaison with Maricopa County and MCSO.
• Works cooperatively in a team environment.
• Applies logical and creative thought processes to develop solutions according to written specifications and/or oral instructions.
• Completes third party background investigations and other Pre-Employment records checks.
• Orders and maintains inventory for office supplies.
• Is present at work site to perform tasks as scheduled and/or assigned by the supervisor.
• Completes other duties as assigned.

Benefits

• Growth and stability since 1871
• Choice of three medical plans – starting as low as $70/month
• Holidays – 10/year + 1 personal day
• Enrollment in Arizona State Retirement System
• Paid sick and parental leaves (birth/adoption)
• 30% discount at Kindercare childcare facilities in the Valley.
• 50% discount at MCKids Club childcare located next to our headquarters.
• MCSO Mentoring program to provide personal and professional growth opportunities for all employees
• Access to free County gyms

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree