Human Resources Coordinator

City of Auburn • Auburn, WA

40d • Onsite

About The Position

The City of Auburn Human Resources & Risk Management Department is looking for a Human Resources Coordinator to join their team. This position supports a wide variety of HR and risk management functions, coordinates key processes, serves as an initial point of contact for employees and departments, and works closely with the HR team to keep work moving. This position will work closely with the Human Resources Analysts and Human Resources Manager. Work will naturally flow to and from the HR Coordinator via established processes, or when escalation is needed, to an HR Analyst or the management team. This position is required to work in office, Monday - Friday, until 5pm. A final schedule will be discussed prior to an appointment date. TENTATIVE TIMELINE: We anticipate sending out Spark Hire one-way video interview invitations no later than the week of July 27th, with formal interviews scheduled for mid-August, and a tentative start date in September. This is subject to change at any time.

Requirements

• A Bachelor's degree in Human Resources/Business Administration, or closely related field, AND Two (2) years of progressively responsible experience in human resources, risk management, recruitment, benefits administration, safety, or closely related field.
• A combination of education, experience, and training that indicates the ability to successfully perform the essential functions of this position.

Nice To Haves

• Experience using NEOGOV, especially if you are a current or previous system administrator
• Experience using Tyler Enterprise ERP
• Experience using the FMCSA Clearinghouse and/or working with AWC's Drug & Alcohol Consortium

Responsibilities

• Lead full-cycle recruitments for positions across the organization, from temporary and part-time roles to full-time positions. This includes preparing job announcements, screening applications, coordinating interviews, conducting background checks, and ensuring hiring processes comply with City policies and applicable laws.
• Coordinate new employee onboarding by preparing employment documentation, ensuring required compliance training is completed, facilitating orientation activities, and partnering with departments to create a positive and organized onboarding experience.
• Coordinate and deliver employee training programs on a routine human resources, workplace, and safety topics. Responsibilities include scheduling training sessions, preparing training materials, facilitating employee orientation and other required training, maintaining online learning content and training records, tracking completion requirements, and ensuring compliance with applicable laws, regulations, and City policies.
• Support the City's safety programs by coordinating required training, maintaining safety records, assisting with safety initiatives, following up on action items, and partnering with departments to promote a safe workplace.
• Coordinate administrative activities associated with regulatory compliance programs, including the Hearing Conservation Program and the CDL/DOT Drug and Alcohol Testing Program. Responsibilities include scheduling required testing and training, maintaining records, tracking compliance deadlines, and supporting program administration.
• Serve as a staff liaison for the Central Safety Committee, coordinating meetings, agendas, documentation, follow-up activities, and committee initiatives.
• Assist with insurance (liability/property) and risk management activities, including coordinating third-party liability and first-party property claims, assisting with annual insurance questionnaires, maintaining insured property schedules, and serving as a liaison with the Washington Cities Insurance Authority (WCIA).
• Support organizational performance management by administering the City's annual performance evaluation process, maintaining evaluation workflows within NEOGOV, providing procedural guidance to supervisors, and monitoring timely completion.
• Maintain proficiency in the City's human resources technology platforms that support the employee lifecycle. Responsibilities include assisting users, maintaining system records, troubleshooting routine issues, coordinating system processes, and supporting implementation of new features. Systems include NEOGOV (Insight, Attract, Onboard, Learn, Perform, eForms), PowerDMS, Tyler Enterprise ERP, Spark Hire, SkillSurvey, Alliance2020, VelocityEHS, and other evolving HR technologies.
• Provide exceptional customer service by serving as the initial point of contact for a variety of human resources and risk management inquiries, independently resolving routine issues and coordinating or escalating more complex matters to Human Resources Analysts or management as appropriate.
• Assist with employee relations and leave administration by responding to routine questions, coordinating documentation, tracking deadlines, preparing correspondence, and escalating complex issues to Human Resources Analysts or management.

Benefits

• Competitive salary
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 12 days of paid vacation per year + 40 hours of additional leave (pro-rated upon hire)
• 11 paid holidays per year
• 2 paid floating holidays of your choice per year (pro-rated upon hire)
• VEBA (tax-free health savings account)
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level