Human Resources Coordinator

OPTrust • Toronto, ON

7d • CA$67,000 - CA$97,000 • Hybrid

About The Position

This position provides key operational support to the People Team by assisting with the delivery of HR programs, processes, and services across the organization. This role requires hands-on involvement in many aspects of Human Resources, including recruitment, employee life cycle, leaves management, HR systems, reporting and analytics, and special projects.

Requirements

• Post Secondary education in Human Resources Management and minimum of 2+ years of Human Resources experience or equivalent is preferred.
• Proven analytical skills and ability to problem-solve.
• The ability to grow and develop knowledge and skills within the Human Resources function.
• Proven experience working with an HRIS system, Workday is preferred.
• Proficient knowledge in Microsoft Excel.
• Strong knowledge of Microsoft Office software, including Teams, Outlook Mail, Word, and PowerPoint.
• Effective verbal and written communication skills with all levels internally and externally, including outside vendors.
• Proven ability to be organized and experience that requires a high degree of attention to detail.
• Strong analytical skills and superior ability to problem-solve.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal and customer service skills.
• Ability to handle confidential information with tact and discretion.
• Demonstrate initiative, work independently, and an ability to complete multiple simultaneous assignments in a timely manner.
• Exemplify OPTrust’s values: collaboration and teamwork, integrity, respect, flexibility, excellence, and continuous improvement.

Nice To Haves

• Member in good standing with the HRPA is an asset.

Responsibilities

• Build and maintain trusted cross functional relationships through accurate support and timely follow up.
• Maintain accurate and up-to-date employee records in Workday, including hires, job changes, compensation updates, and terminations.
• Coordinate and process employee lifecycle transactions, ensuring data integrity and compliance.
• Support payroll inputs and partner with Finance/payroll providers to ensure timely and accurate processing.
• Assist with drafting HR correspondence, preparation and distribution of documents, presentations and other materials as needed.
• Support the payroll and benefits administration process in Workday, by participating in bi weekly payroll validation meetings and process audits as needed.
• Maintain HR documentation, templates, and employee files in accordance with company policies and applicable legislation.
• Manage the full onboarding process in Workday, including offer entry, new hire setup, system access coordination.
• Schedule and facilitate orientation.
• Serve as the primary point of contact for new hires, providing a welcoming and seamless experience.
• Coordinate offboarding activities, including exit documentation, system updates, and exit interviews.
• Support the People team mailbox by responding to employee and manager inquiries related to HR policies, processes, and Workday navigation.
• Provide general guidance on employee inquiries, escalating more complex issues as needed.
• Support HR team with employee communications and process updates.
• Act as a Workday super user for the organization, supporting data entry, troubleshooting, basic system configuration and testing as needed.
• Prepare regular and ad-hoc reports and analytics to support and monitor HR metrics and programs, to enable strategic business decisions and monitor processes for continuous improvement.
• Support data audits and reporting requests, ensuring accuracy and confidentiality.
• Assist with the coordination of HR cyclical programs such as objective setting, development planning and year end performance.
• Support small HR projects, policy updates, and process improvements.
• Contribute to continuous improvement of HR workflows and Workday utilization.
• Performs other duties as assigned.
• Ensure clear understanding and adherence of all OPTrust’s policies, procedures, guidelines as well as living our values and fostering an inclusive culture.

Benefits

• Comprehensive benefits focused on your health and wellness, including dental, vision and extended health benefits, as well as membership in our world-class defined benefit pension plan.
• A flexible, hybrid work model.
• Extensive professional development opportunities and learning initiatives including access to LinkedIn Learning, guest speakers, tuition reimbursement, professional association memberships, leadership development programs, a mentorship program, monthly professional development time and more.
• A competitive vacation package with additional work-life balance day.
• Incentive program
• Defined benefit pension plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree