Human Resources Coordinator

International Paper • Valliant, OK

4h • Onsite

About The Position

The Human Resource Coordinator role supports the organization by effectively organizing and coordinating human resources functions to align with the organization’s business objectives. This role contributes to an inclusive workplace by upholding a commitment to a positive workforce culture where all employees feel respected, valued, engaged, and have equal opportunities while at work. The HR coordinator provides support to other departments, such as payroll, health and safety, training, and the local union. In this role, one must have the ability and personality to develop and maintain relationships with internal and external customers to ensure positive and trusting interactions. The HR coordinator also assists with attracting and retaining talent and works to improve the overall employee experience. In this role, one must have a high level of technical knowledge to operate systems and possess a high level of diplomacy, tact, and judgment.

Requirements

• Minimum of three (3) years general administrative human resources experience.
• Payroll processing knowledge and experience.
• Working knowledge of federal and state employment laws.
• A high level of diplomacy, tact, and judgment as well as an upbeat and positive attitude.
• Ability to surface issues and handle sensitive and confidential information in an efficient and professional manner.
• Superior organizational skills with a high quality of accuracy and attention to detail in both written and verbal communications.
• Ability to learn new skills quickly, work and be flexible with deadlines, solve problems effectively, and handle multiple priorities.
• Ability to be proactive and self-directed while working professionally in a team environment to resolve issues and meet deadlines.
• Demonstrated high level of proficiency in Microsoft 365 environment with an emphasis on Word, Outlook, PowerPoint and Excel.
• Demonstrated ability to learn new software programs or databases quickly.

Nice To Haves

• College degree in Human Resources or related field is highly desirable.
• Experience with Oracle desired.
• Prior work experience in a union, multi-shift manufacturing environment preferred.

Responsibilities

• Supports managers and employees with Human Resource-related areas.
• Coordinates selection processes for hourly and salaried positions including posting and outreach to the local Workforce Development and other organizations; communication with authorized staffing agencies; sourcing, screening, and corresponding with applicants; conducting pre-employment assessments and maintenance of all recruiting files. Coordinates orientation and onboarding activities for new hires.
• Creates and delivers presentations to employees regarding policies and work rules.
• Maintains the accuracy and security of all HR-related files in accordance with the records retention policy including employee personnel files, medical files, and I-9’s.
• Maintains logs for disciplinary action, training, vacation, attendance, FMLA tracking etc. Maintains the accuracy of shared files and databases.
• Ensures timely and accurate processing of human resource-related forms; researches and furnishes employee information to authorized persons as appropriate; and handles human resource-related questions.
• Thorough knowledge of local pay practices, pay levels, job groups, and manages the interface with Oracle and the hourly TSA payroll system. Ensures hourly employees are coded accurately by job classification, jobs performed, shift, and department assignment.
• Working knowledge of all benefits for hourly and salaried employees. Assists with open enrollment meetings. Serves as a resource for employees in resolving benefits-related issues and concerns. Supports processes related to FMLA, disabilities, and return to work.
• Processes all unemployment-related claims; participates in any appeal hearings or other activities related to unemployment claims.
• Surfaces employee concerns and improvements; recommends alternatives for resolution of problems as appropriate.
• May perform additional duties including related administrative duties in support of mill operations.
• Assists in organizing presentation materials, coordinating meeting and catering arrangements, maintaining bulletin boards, and other assignments as required.

Benefits

• Paid time off including Vacation and Holidays
• Retirement, and 401k Matching Program
• Medical & Dental
• Education & Development (including Tuition Reimbursement)
• Life & Disability Insurance
• health, welfare and retirement plans including Medical, Dental, Life insurance, Flexible Spending Accounts, Short-term and Long-term Disability, 401(k), Company-funded retirement contributions, Paid Time Off, Education & Development (including Tuition Reimbursement), Student Loan Repayment Assistance, and Voluntary Benefits including insurance for home, auto, vision and pets

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees