Human Resources Coordinator

Midwest Radiology•Roseville, MN

24d•$26 - $30•Hybrid

About The Position

The Human Resources Coordinator provides administrative and operational support for the Human Resources department by coordinating recruitment, onboarding, employee records, compliance training, and employee engagement programs. This position serves as a trusted resource for employees while maintaining the confidentiality of sensitive information and ensuring compliance with employment laws, organizational policies, and applicable healthcare privacy regulations.

Requirements

Ability to maintain strict confidentiality.
Ability to coach employees and management through complex and difficult issues.

Nice To Haves

Bachelor’s Degree in Human Resources or Business preferred.
Previous experience recruiting, staffing and processing payroll a plus.

Responsibilities

Serve as the point of contact for the Human Resources department by managing the HR inbox and responding to employee inquiries in a timely, professional, and confidential manner.
Coordinate the full-cycle recruitment process, including posting positions, screening applicants, scheduling interviews, conducting reference checks, initiating background checks, and ensuring compliance with all applicable federal and state employment laws.
Partner with department managers and supervisors to recruit, interview, and hire qualified candidates to meet organizational staffing needs.
Coordinate and facilitate new employee onboarding and orientation to ensure a positive, engaging, and compliant onboarding experience. This includes staffing from temp agencies.
Provide backup support for physician onboarding as needed.
Process employee status changes, including new hires, transfers, promotions, and separations, and prepare termination documentation for all non-physician employees.
Maintain accurate, confidential personnel files and payroll/HRIS system; ensure employment documentation is complete, accurate, and maintained in accordance with record retention requirements.
Conduct routine audits of personnel records and HR documentation to ensure data integrity, regulatory compliance, and adherence to organizational policies.
Coordinate and maintain employee compliance training and required education, ensuring timely completion of mandatory organizational and regulatory training requirements.
Manages annual technologist membership with ARRT and ARDMS invoicing and new technologist member enrollment.
Assist in the development, revision, implementation, and communication of Human Resources policies, procedures, employee handbooks, forms, and related documentation.
Coordinate employee recognition program and support employee engagement initiatives, including active participation on the Wellness Committee and quarterly Managers meeting.
Support employee transitions, including transfers and separations, ensuring processes comply with employment laws, organizational policies, and best practices.
Prepare HR reports, Physician surveys, Physician performance reviews, Physician verification of employment, maintain department records, and assist with audits, compliance reporting, and special projects (Bulletin board, memorial request, race reimbursements).
Maintain a thorough understanding of organizational policies, procedures, employment regulations, and Human Resources best practices.
Keeping company intranet updated for Wellness, EAP, Employee Recognition.
Handle sensitive employee information with the highest level of confidentiality and maintain compliance with HIPAA, privacy regulations, and organizational confidentiality policies, as applicable.
Build and maintain positive working relationships with employees, physicians, managers, vendors, and the public while delivering exceptional customer service.
Model and promote the organization's mission, vision, and core values in all interactions with employees, applicants, and external partners.
Participate as an active member of the Human Resources team by contributing ideas, identifying opportunities for process improvement, and supporting departmental initiatives.
Participate in professional development opportunities to maintain current Human Resources knowledge and apply best practices within the organization.
Travel locally as needed to support Human Resources activities.
Maintain regular, reliable attendance and punctuality.
Perform other duties as assigned.