Human Resources & Compliance Specialist

Tennessee Primary Care Association•Nashville, TN

1d•Hybrid

About The Position

The Tennessee Primary Care Association (TPCA) is seeking a Human Resources & Compliance Specialist. This part-time role is responsible for managing core human resources functions, ensuring compliance with federal and Tennessee state employment laws, and supporting a people-centered, mission-aligned workplace culture. The ideal candidate is detail-oriented, self-directed, has a strong HR generalist background, understands nonprofit environments, and is committed to expanding access to quality primary care.

Requirements

Bachelor’s degree in Human Resources, Business Administration, Public Administration, or a closely related field.
Minimum of 3–5 years of progressive HR generalist experience, including demonstrated competency in compliance and employee relations.
Solid working knowledge of federal and state employment law and HR best practices.
Demonstrated ability to handle sensitive and confidential matters with the utmost discretion and professionalism.
Strong written and verbal communication skills with the ability to clearly explain policies and procedures to diverse audiences.
Proven ability to work independently, manage competing priorities, and exercise sound judgment in a small-team environment.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and HRIS or payroll systems required.
Must be authorized to work in the United States.

Nice To Haves

Master’s degree and or SHRM certificates preferred.
Experience working in a nonprofit organization, membership association, or mission-driven environment preferred.
Familiarity with community health center, or healthcare-adjacent regulatory environments is a plus.
Experience with grant-funded organizations and associated HR and time-reporting compliance requirements preferred.
Professional HR certification (PHR, SPHR, SHRM-CP, or SHRM-SCP) strongly preferred.
Bilingual or multilingual skills are a plus.

Responsibilities

Manage the full employee work cycle including recruitment, coordination, onboarding, orientation, disciplinary action, and offboarding processes.
Maintain accurate and confidential employee records, personnel files, and HR documentation in compliance with applicable recordkeeping requirements.
Administer and communicate employee benefits programs including health insurance, retirement plans, paid time off, and leave policies.
Serve as the primary point of contact for staff trainings, HR inquiries, providing clear and timely guidance on policies, procedures, and workplace matters.
Coordinate and track performance review processes, ensuring timely completion and appropriate documentation.
Support the development, review, and periodic updating of the Employee Handbook and organizational HR policies.
Assist leadership with compensation benchmarking and salary structure review as needed.
Ensure organizational compliance with applicable federal and Tennessee state employment laws, including FLSA, FMLA, ADA, Title VII, EEO, and OSHA requirements.
Monitor regulatory changes and proactively advise leadership on updates affecting HR policies, employment practices, board governance policies, and organizational obligations.
Maintain compliance with nonprofit governance requirements as they relate to employment and HR practices.
Coordinate required employment postings, reporting obligations, and related filings (e.g., EEO-1, W-2 distribution support).
Assist with grant compliance requirements related to personnel documentation and time tracking as applicable.
Support internal audits and respond to external compliance inquiries or reviews related to HR matters.
Foster a positive, inclusive, and equitable workplace environment consistent with TPCA’s mission and values.
Provide confidential support to employees navigating workplace concerns, conflicts, or accommodation requests.
Assist leadership with employee relations matters, including documentation of disciplinary actions or performance improvement plans.
Coordinate staff trainings, recognition, engagement, and team-building initiatives.
Promote a culture of transparency, psychological safety, and continuous learning across the organization.
Coordinate and support payroll processing in partnership with finance staff or an external payroll provider, ensuring accuracy and timely submission as needed.
Maintain and optimize HR information systems and personnel records management platforms.
Generate HR reports and workforce metrics for leadership review as requested.
Support the evaluation and implementation of HR technology tools or systems improvements.
Maintain knowledge of TPCA policies, procedures, and internal systems.
Participate in TPCA staff huddles, functional team meetings, and pertinent conferences and professional development opportunities.
Provide staff support at Association-sponsored events, such as the Annual Conference and President’s Dinner, as needed.
Perform other tasks and duties as identified by the immediate supervisor.