Human Resources & City Managers' Administrative Assistant

City of Beaufort•City Hall - Beaufort, SC

12d•Onsite

About The Position

Coordinates and performs skilled workflow and procedures for Human Resources with an emphasis on personnel actions, benefits administration, onboarding and exit interviews, Human Resource information System (HRIS), employee file management, applicant tracking, scheduling, and coordinating interviews. Provides a high level of exceptional customer service while representing the City of Beaufort. Work is performed under the direction of the Human Resources Director.

Requirements

Associate Degree in Business or Human Resources with minimum of one (1) year working in a Human Resources Office or minimum of two (2) years working in a Professional Office setting.
Experience may be substituted for degree.

Responsibilities

Coordinates workflow and procedure between Human Resources and Payroll, while acting as liaison between Human Resources and other City of Beaufort’s Departments.
Inputs information into HRIS (MUNIS) and database for employee actions. Ability to pull reports as requested.
Tracks, schedules and organizes events for new employees that include, but are not limited to: Onboarding, Orientation and Employee Recognition (Anniversaries, Birthdays etc.).
Assist the Benefits Administrator on all proper paperwork and information input for benefits and pension to assist enrolling new employees, inputting terminations, open enrollment, etc.
Prepares and maintains employee files and records, performs audits periodically including organizing and handling file purge according to retention laws.
Provides exceptional customer service with a professional demeanor to internal and external customers.
Ability to articulate and communicate orally and in writing in a professional, organized, thoughtful and professional manner.
Attends necessary and appropriate training programs and meetings that may be before or after hours.
Prepares and responds to surveys, report requests, and employment verification requests.
Compiles information as requested for annual reporting requirements and prepares/submits appropriate and accurate reporting in a timely manner; also maintains all files and documentation for programs and reports.
Ability to analyze data, research information and troubleshoot issues.
Serves as Administrative Assistant for the City Manager’s Office, to include welcoming internal/external customers, answers the main switchboard, and other administrative tasks.
Performs other duties as apparent or assigned.