Human Resources Assistant

Colonial Security Services•Philadelphia, PA

2d•Onsite

About The Position

We are seeking a detail-oriented and proactive HR Assistant to support our Human Resources Department. This full-time position is ideal for someone who thrives in a fast-paced environment, enjoys helping employees through key processes, and is looking for a long-term growth opportunity within the organization.

Requirements

High school diploma or equivalent; associate or bachelor's degree in Human Resources or related field preferred
Previous administrative or HR experience required
Minimum of 1-2 years of HR experience required
Strong communication and interpersonal skills
Ability to handle confidential information with discretion
Excellent organizational skills and attention to detail

Nice To Haves

associate or bachelor's degree in Human Resources or related field preferred

Responsibilities

Manage onboarding for all new hires including processing in our HRIS and scheduling systems, running through E-verify, updating shared spreadsheets, and collecting required documents
Send employee welcome letters
Fully manage all incoming HR department phone calls; answer questions, provide support, and escalate to the HR Manager when needed
Oversee and process employee payroll deductions (i.e. union dues or fees)
Review and explain union dues/fees with new hires
Respond to employment verification requests (with approval from HR Manager)
Maintain accurate employee data within HRIS and scheduling systems
Notify employees of time-off requests status
Manage employee background checks through digital and manual formats
Maintain organized employee personnel files and ensure I-9 compliance
Maintain security license compliance
Create and distribute company ID badges
Perform additional HR/administrative duties as needed