Human Resources Assistant (Part Time)

Kennedy International School•New York, NY

1d•$25 - $28•Hybrid

About The Position

We are seeking a part-time Human Resources Assistant to join our HR department. This role provides valuable administrative and operational support to the Human Resources Manager and reports directly to this position. The role offers meaningful exposure to a broad range of HR functions within a dynamic school environment. Work hours: three days during the week, approximately 3 to 4 hours each day. It will be a hybrid role, including one day in person a week.

Requirements

High school diploma or GED required
Fluency in English
Strong ability to handle confidential information with discretion
Excellent organizational skills and attention to detail
Strong interpersonal and communication skills
Proficiency with Microsoft Office Suite
Demonstrated interest in Human Resources

Nice To Haves

Bachelor’s degree preferred
Fluency in French or Japanese is an asset

Responsibilities

Maintain and update the Staff & Faculty Resources portal
Keep the Staff List spreadsheet current and accurate
Track onboarding progress in the HR onboarding tracker
Ensure personnel files are complete and up to date (resumes, certifications, visa documents, etc.)
Conduct reference checks
Prepare and send onboarding communications to new hires
Initiate Paycom onboarding workflows, including background checks
Coordinate with IT to ensure new hires are properly recorded
Finalize professional biographies
Coordinate staff photos for ID badges with the Office Manager
Schedule orientation sessions and notify relevant staff, including reception
Update Paycom profiles upon completion of onboarding steps
Enroll employees in International Baccalaureate (IB) trainings
Coordinate CPR/First Aid certifications
Coordinate Article 43 training requirements
Track completion of all trainings in the staff list
Ensure compliance with HR policies and procedures
Assist with additional HR tasks as needed