Human Resources Assistant
About The Position
About the Position: The Human Resources Office Assistant serves as the ambassador of first impressions for the HR Department, managing the front desk and providing essential administrative and workflow support. This position ensures a welcoming, professional, and organized environment for employees, job candidates, retirees, and campus visitors. The Assistant supports HR processes including records management, onboarding, leaves, recruiting, invoicing, communication, event coordination, and a wide variety of office operations that keep the HR office running smoothly. This role requires exceptional customer service, attention to detail, confidentiality, and the ability to work independently in a busy environment.
Requirements
- You provide warm, professional customer service — even when people are stressed or unsure.
- You can organize large volumes of documents, track what’s complete, and keep filing systems accurate.
- You’re comfortable learning new tools (Excel, Teams, SharePoint, HR systems) and navigating them daily.
- You can manage multiple requests at once while keeping the front desk running smoothly.
- You communicate clearly in writing, including emails, form updates, and event logistics.
- You follow through until tasks are completed — you don’t stop at “I sent the email,” you get the result.
- You can safeguard sensitive information and understand what confidentiality looks like in practice.
- You’re comfortable solving small office problems, like equipment troubleshooting or submitting work orders.
- You enjoy creating a welcoming space — keeping the office organized, stocked, and ready for visitors.
Benefits
- Health Insurance
- Health Savings Account
- Flexible Spending Account
- Vision Insurance
- Dental Insurance
- Preventative Chiropractic Program
- Retirement Plan
- Long-Term Disability Insurance (full-time only)
- Life Insurance (full-time only)
- 13 Paid holidays including the time off between Christmas and New Year's
- MN Paid Family and Medical Leave
- Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
- Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
- Up to 100% tuition discounts for dependents with participating partners: CIC-TEP, ELCA schools, and Tuition Exchange Inc.
- Extras: access to athletic facilities, library, fitness classes, athletic events, theatre events, purchase dining on campus, free MATbus rides
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
