Human Resources Assistant, Senior

UPMC•Pittsburgh, PA

18h•Onsite

About The Position

We have an exciting opportunity available as a Senior Human Resources Assistant! This is a full-time position that works between 8:00am-4:30pm at UPMC Passavant. In this role, the Senior Human Resources Assistant is responsible for various human resources support tasks that include maintaining licensure and clearance reports, coordinating HR recognition programs, and supporting new hire orientation. Additionally, the Senior HR Assistant will be responsible for answering HR office phone calls and providing assistance to employees and guests who visit the department. Our ideal candidate excels in customer service, manages multiple tasks with ease, and thrives in a fast-paced work environment. If this sounds like you, apply online today!

Requirements

High school diploma or equivalent required and three years of progressively responsible administrative experience required (preferably in a human resources environment).
OR Bachelor's degree in Human Resources, Business, or related field required
OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.
Ability to use Microsoft Office products including Outlook, Word, and Excel.
Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.

Nice To Haves

Human resources education and/or work experience is preferred

Responsibilities

Manage HR email service account and delegate questions to appropriate HR representative as needed.
Act as department receptionist by answering HR office telephone line and greeting visitors.
Send documents to the HR Scan Center to be added to FileNet (electronic employee record).
Facilitate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate.
Assist with timely data entry of licenses, certifications, clearances, and corrective action. Run complex queries for tracking and compliance purposes.
Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
Respond to human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
Participate and assist with coordinating Business Unit events and HR programs or initiatives.
Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.
Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner