Human Resources Assistant/Receptionist

Rincon Research Corp • Chantilly, VA

6d • Onsite

About The Position

Rincon Research Corporation (RRC), an employee-owned company, is seeking a Human Resources Assistant & Receptionist to support the Chantilly facility while providing administrative support to the Human Resources department. This dual role requires high operational discretion, excellent organizational skills, and strict compliance with defense industry protocols, including NISPOM and visitor control procedures. The ideal candidate will play an important part in supporting our employees and helping HR operations run smoothly. They will manage front-desk security, greet cleared personnel and visitors while maintaining highly sensitive personnel records, and supports recruitment pipelines and functions. Come join the team that is providing cutting edge intelligence analysis and operations support for the future!

Requirements

• US CITIZENSHIP REQUIRED
• Ability to obtain and maintain a TS/SCI security clearance
• 2+ years' experience in administrative support
• HR administration preferred
• High proficiency with MS Office Suite, Word, Excel, and Outlook
• Demonstrated ability to handle Personal Identifiable information (PII) and protected security data with absolute confidentiality
• Exceptional written and verbal communication capabilities, with a professional demeanor and familiarity with high security environments
• Prior exposure to an HRIS (ADP Workforce Now preferred) or Applicant Tracking Systems (ATS) is highly advantageous
• Exceptional written and verbal communication capabilities, with a professional demeanor and familiarity with high security environments

Nice To Haves

• Bachelor's degree in Human Resources or related field preferred

Responsibilities

• Provide administrative support to the Human Resources Team
• Greet customers and employees
• Maintain accurate and confidential employee information
• Assist in coordinating new hire onboarding activities, including preparation of employee documentation, interviewing, and new hire orientation scheduling
• Assist with recruitment activities including sourcing for candidates, interviews, candidate communications, and recruiting events
• Support employee status changes including hires, transfers, benefits administration and inquiries
• Maintain HRIS data and ensure information accuracy and integrity
• Prepare employment verification requests and HR related correspondence
• Monitor compliance with federal, state, and local employment laws and company policies
• Assist with employee engagement initiatives and other special projects and events
• Manage all incoming phone calls
• Ordering of office supplies and meals
• Serve as a back-up to the Travel Coordinator
• Assist with coordinating career fairs
• Assist with the internship program
• Manage reception desk
• Distribute mail
• Manage company calendars
• Potential travel coordination for the Chantilly facility
• Perform other duties as assigned

Benefits

• 100% employer-paid premiums for family medical and dental insurance
• employee life insurance
• short-term and long-term disability (STD & LTD)
• Flexible reimbursement spending accounts for medical expense and dependent care
• Immediate participation and vesting in the company’s Employee Stock Ownership Plan (ESOP) and 401(k) Plan
• Employer contributions to RRC’s ESOP
• Employer matching contributions to the company’s 401(k) Plan
• Employer discretionary contributions to the company’s 401(k) Plan

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level