Human Resources Assistant/Receptionist
About The Position
Rincon Research Corporation is seeking a Human Resources Assistant and Receptionist to support its Centennial, Colorado facility. This dual role provides administrative support to the HR team while managing the reception desk, greeting visitors and employees, handling incoming calls, and following visitor-control and other defense-industry security protocols. The position requires discretion and careful handling of confidential personnel information and protected security data. It also supports recruitment, onboarding, employee status changes, HR records, and employee engagement activities. The role is located at the company’s Centennial office. Hours are 7:30 a.m. to 4:00 p.m., with some flexibility. The position is casual and not eligible for benefits. RRC anticipates offering 40-hour weeks through approximately September 2027 while the current employee is on military leave; after the employee returns, hours may be reduced to cover future absences. The stated likely pay range is $28 per hour, though actual compensation may vary based on experience, geographic location, and contractual requirements.
Requirements
- Maintain a valid driver license and qualify for company auto insurance.
- High proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
- Exceptional written and verbal communication skills and a professional demeanor.
- Familiarity with high-security environments.
- Demonstrated ability to handle personally identifiable information (PII) and protected security data with absolute confidentiality.
- Ability to use multi-line phone systems.
- Ability to multitask and effectively prioritize in a demanding environment.
Nice To Haves
- Two or more years of experience in administrative support; HR administration experience is preferred.
- A degree in Human Resources or a related field is preferred.
- Prior exposure to an HRIS or Applicant Tracking System (ATS) is highly advantageous; ADP Workforce Now is preferred.
Responsibilities
- Provide administrative support to the Human Resources team.
- Greet visitors, customers, and employees.
- Maintain accurate and confidential employee information.
- Assist with new-hire onboarding, including preparing employee documentation, interviewing, and scheduling orientation.
- Assist with recruitment, including candidate sourcing, interviews, candidate communications, and recruiting events.
- Support employee status changes, including hires, transfers, benefits administration, and inquiries.
- Maintain HRIS data and ensure its accuracy and integrity.
- Prepare employment verification requests and HR-related correspondence.
- Monitor compliance with federal, state, and local employment laws and company policies.
- Assist with employee engagement initiatives, special projects, and events.
- Manage incoming phone calls and the Centennial reception desk.
- Order office supplies and meals.
- Assist with the internship program and coordinate career fairs.
- Distribute mail and ship packages.
- Use a personal vehicle or a company vehicle, when available, to run errands to locations such as the Post Office, FedEx, and Costco as needed.
- Manage company calendars, organize meetings, take notes, and send announcements.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
