Human Resources Assistant / Executive Assistant to the Chief People Officer
About The Position
Essen Health Care is seeking a highly organized, proactive, and service-oriented People & Culture Assistant / Executive Assistant to the Chief People Officer to support both the day-to-day operations of the People & Culture department and provide executive-level administrative support to the Chief People Officer. This role serves as a key liaison between leadership, employees, candidates, and external partners while ensuring the smooth execution of HR initiatives, projects, communications, and executive priorities. The ideal candidate thrives in a fast-paced healthcare environment, maintains strict confidentiality, and demonstrates exceptional attention to detail, professionalism, and follow-through.
Requirements
- Associate's degree required; Bachelor's degree preferred.
- 2+ years of administrative, executive assistant, HR coordinator, or related experience.
- Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Ability to handle confidential information with discretion and professionalism.
- Excellent attention to detail and follow-through.
- Ability to manage competing priorities in a fast-paced environment.
Nice To Haves
- Experience supporting C-suite or senior-level executives.
- Experience in healthcare, human resources, or talent acquisition.
- Familiarity with HRIS, ATS, and workforce management systems.
- Experience coordinating projects across multiple departments.
Responsibilities
- Manage the CPO's calendar, meetings, and scheduling priorities.
- Coordinate leadership meetings, prepare agendas, and distribute meeting materials.
- Take meeting notes and track action items to completion.
- Assist with preparing presentations, reports, and executive communications.
- Manage travel arrangements, expense reports, and executive administrative tasks.
- Prioritize incoming requests and communications on behalf of the CPO.
- Serve as a liaison between the CPO and internal stakeholders, leaders, and external partners.
- Support special projects and strategic initiatives as assigned.
- Assist with employee onboarding, orientation coordination, and new hire communications.
- Maintain personnel files and HR documentation in compliance with company policies and regulations.
- Support employee engagement, recognition, and culture-building initiatives.
- Coordinate employee events, training sessions, leadership meetings, and department activities.
- Assist with recruitment coordination, interview scheduling, and candidate communications.
- Prepare employment letters, HR forms, reports, and employee communications.
- Track onboarding, compliance, training, and credentialing-related documentation.
- Support performance review cycles and employee development programs.
- Assist with maintaining HR dashboards, reports, and workforce metrics.
- Provide administrative support for benefits enrollment, employee relations matters, and HR projects.
- Manage multiple projects simultaneously while meeting deadlines.
- Create and maintain tracking systems, spreadsheets, and project documentation.
- Coordinate cross-functional initiatives with Operations, Finance, Credentialing, Compliance, and Clinical Leadership.
- Maintain confidentiality of sensitive employee, organizational, and executive information.
- Identify opportunities to improve administrative and operational processes.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
