Human Resources Assistant Director

City of St. Charles, MO • Saint Charles, MO

22d • Onsite

About The Position

The City of Saint Charles Human Resources Department is seeking a dedicated and service-oriented Human Resources Assistant Director to join our team. This role offers the opportunity to support a dynamic, high-profile municipal organization by contributing to a variety of key HR functions. The Human Resources Department plays a vital role in creating and implementing strategic initiatives that support City employees and foster a positive workplace culture. The purpose of this position is to assist in planning, developing, and administering personnel functions; perform complex personnel tasks and communicate personnel policies, processes, and procedures to elected officials, employees, and applicants.

Requirements

• Bachelor's Degree in Business Administration, Human Resources, Psychology or related field
• Minimum five years personnel management experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
• Prior personnel management experience in the public sector, compensation and legal compliance preferred.

Nice To Haves

• Master's Degree preferred.
• Certification as a Professional in Human Resources (PHR), or Senior Professional in Human Resources (SPHR).
• Certification in compensation, benefits or a generalized human resources certification preferred.

Responsibilities

• Supports the Director in advancing organizational and departmental priorities and initiatives.
• Assists the Director in analysis of needs and strategy development.
• Monitors department procedures and regulations for compliance with ordinances, laws, regulations, and Merit System requirements.
• Composes complex/technical reports, correspondence, and other documents in response to personnel issues, inquiries and/or complaints.
• Performs and supervises special project initiatives. Designs and conducts special projects and studies or takes a lead role in organizing and coordinating a team or staff in the preparation of special projects and studies as assigned.
• Assists the Director in researching, developing, and preparing reports, position statements, draft policies/procedures for the Mayor, City Council, Director of Administration, Merit System Commission, Equal Employment Opportunity Commission, Missouri Human Rights Commission, etc.
• Supervises assigned personnel.
• Understands departmental functions and processes, and provides technical assistance, direction and instruction to other department personnel.
• Coordinates and assigns employee work. Reviews completed work. Assists the Director in resolving employee conflicts/problems.
• Assists the Director in preparing and administering departmental budget. Reviews current and anticipated expenses, drafts budget projections, coordinates data entry. Prepares draft budget, recommended changes, documents projections, and submits for approval. Reviews invoices and monthly budget sheets. Authorizes payments, verifies in line item balances.
• Assists the Director in preparing pay recommendations and reports. Prepares or assists with preparation of annual, budgetary responses, salary conversion, and projects related to implementing annual budget conversion.
• Assists the Director in developing, implementing, and administering employee benefit programs and services. Drafts request proposals, contracts, and bid specifications. Assess bids, contracts, and make recommendations for bid acceptance.
• Assists the Director to implement and administer services according to contracts, and resolve problems/complaints. Monitor Benefit Administration and make recommendations for changes.
• Acts as Director in his/her absence.
• Performs classification studies. Analyzes job duties, responsibilities, and qualifications. Recommends classification actions. Develops and reviews class specifications for new classes and recommends pay grades. Advises management regarding Fair Labor Standard Act issues.
• Conducts research and drafts human resources policies, procedures, programs and systems for administrative review; ensure legal compliance with Federal and State Labor Laws.
• Provides sound guidance regarding HR and employment law matters, obtains assistance from outside counsel when needed.
• Serves as a liaison between Human Resources and other departments to effectively assist and support their personnel needs.
• Provides staffing recommendations and works with department heads to develop staffing plans.
• Reviews and responds to unemployment compensation claims.
• Administers the benefits plans and programs.
• Maintains knowledge of laws, regulations, and current personnel administration principles and practices as applied to city government.
• Coordinates and participates in various training sessions, workshops, and classes for individuals and employee groups.
• Coordinates all facets of periodic employee activities, meetings communications, and recognition programs and events.
• Performs other duties as assigned.

Benefits

• Medical, Dental, Voluntary Vision, Life and Disability Insurance; FSA; HSA; Lagers Pension- L6 Tier and Deferred Compensation program; Paid Vacation; Paid Holidays; Employee Assistance Programs and Educational Benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager