Human Resources Assistant (Benefits & Wellbeing)

Port Of Corpus Christi Authority•Corpus Christi, TX

13d•Onsite

About The Position

Port Corpus Christi Authority (PCCA) is currently seeking a dynamic professional to join our team! This position will assist in all facets of Human Resources including but not limited to daily administration of employee benefits and leave, maintaining the records management program for the Human Resources Department, and provide support to department initiatives; while providing support to the Human Resources Manager (Benefits & Wellbeing).

Requirements

High school diploma or equivalent
Ability to obtain and maintain a Transportation Worker Identification Credential (TWIC) during course of employment
Valid driver’s license
Minimum of two years of experience in the type of duties outlined above or acceptable equivalent experience
Thorough knowledge, skill and ability in operating standard modern office practices and procedures and the use of office machines and equipment, such as personal computer, scanner and related software, including MS Office Suite and document management software
Knowledge of data processing and computerization of records
Experience in formulating, analyzing, writing, and maintaining procedures
Effective business communication utilizing correct English including spelling, grammar and punctuation, and articulation of ideas and recommendations
Proven organizational and time management skills; proven attention to detail and creativity in fulfilling job responsibilities
Ability to work independently and exercise judgement in applying procedures and guidelines to current, new, and special recordkeeping activities
Ability to handle multiple tasks from inception to completion, handle heavy workload and work under deadlines
Ability to set and adjust priorities, take initiative and exercise sound, mature, independent judgment
Ability to represent the Port effectively and to work well and positively with PCCA management and staff
Proficiency in MS Office, including Word, Excel, Outlook and other related applications
Ability to become proficient in the use of applications for payroll, benefits, document imaging and various vendors online software applications
Ability to use addition, subtraction, multiplication and/or division to calculate pay rates, insurance rates and percentages.
Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations
Ability to understand, interpret and apply PCCA policies, tariffs, SEAPORT values, state/federal laws
Frequent standing, walking, sitting, speaking or hearing, typing and occasional reaching, stooping, kneeling, lifting and/or moving up to 20 pounds with or without reasonable accommodation
Must be able to walk and stand on level and/or inclined, climb stairs, ramps, ladders and work stands.
Must be able to crouch, crawl, grasp/handle objects, use finger dexterity, bend elbow/knee and reach above/below shoulders
Ability to work in a general office environment, with some exposure to the elements when visiting worksites with exposure to adverse weather conditions, fumes and /or air particulates, working in high precarious places, risk of electrical shock and moving mechanical parts, moderate noise levels and working at heights, ability to wear personnel protective equipment, including hard hat, steel toed footwear, eye and hearing protection when performing work functions
Communicating verbally, in writing and over devices such as phones and mobile phones
Ability to operate mechanical and electrical equipment and light-weight highway vehicles and standard office equipment and to work the requisite hours to fulfill position objectives, including evenings and/or weekends, as needed

Nice To Haves

Associate or bachelor’s degree preferred
Human Resources experience in a position which involves benefit or payroll administration, preferred
Knowledge and experience with various human resources-related systems such as talent management systems, document imaging systems, HRIS, benefits administration and timekeeping systems, preferred

Responsibilities

Assists PCCA employees, retirees, and COBRA participants in Health, Dental, Vision, HSA, FSA, Life, Short and Long-Term Disability, Supplemental insurance, and retirement programs by coordinating with benefit providers, third-party administrators, and the Human Resources team to resolve issues
Assists employees, retirees, and COBRA participants with billing, claims, premium, and payroll-related issues regarding benefits
Assists with employee onboarding, offboarding, and employment status changes by verifying the completion and receipt of required benefits and employment documentation and ensuring timely processing of related transactions
Maintains employee records in benefits administration system, vendor systems, and HRIS by accurately processing employee changes relating to personal, compensation, benefits, qualifying life events and employment status
Assists with processing bi-weekly employee benefit changes in coordination with Payroll
Performs benefits billing reconciliations and routine audits to identify and resolve discrepancies and ensure accurate and timely payment of benefit-related premiums and administrative fees to the appropriate carriers and vendors; processes check voucher requests as needed
Assists with developing and distributing employee communications, including flyers, announcements, and informational materials, to support employee awareness and understanding of available benefits
Coordinates onsite employee benefits events and activities with vendors
Assists with the annual open enrollment process, including but not limited to making presentations, reviews benefit elections for completeness and timeliness, ensures accurate enrollment in benefits
Supports benefits data analytics by compiling, analyzing, and reporting utilization data to identify trends, evaluate program effectiveness, and support the development and enhancement of benefits programs
Assists with leave (e.g. FMLA, military, etc.) administration process, including but not limited to gathering and completing all required documentation, determines eligibility, designates leave, corresponds and follow ups with employees and management, coordination of efforts with Payroll and Accounting for applicable deduction and premium payment changes
Assists supervisors in overseeing leave of absence (e.g. FMLA, military, etc.) timekeeping records and provides updates to appropriate Human Resources staff
Assists with the administration of Catastrophic Leave Assistance Program and provides information and assistance to employees in utilizing the program
Researches, monitors and interprets record keeping guidelines and retention periods to ensure compliance with Local Government Records Act (Chapters 201 to 205, Local Government Code and provisions of Chapter 441, government code relating to the administration of the act)
Maintains records retention schedule for Human Resources Department and keeps current with records retention protocol; ensures the maintenance, preservation, destruction, or other disposition of records is carried out in accordance with the policies and procedures of the records management program
Performs periodic audit of files to ensure correct placement, legibility, and proper conditions
Assists Wellbeing Coordinator with the PCCA’s Wellbeing Program, including but not limited to luncheons, health screenings, vaccinations
Assists with preparing and distributing benefits and wellbeing communications
Compiles information to respond to benefits and salary surveys as necessary
Assists with improving Human Resources processes and procedures by leveraging software and tools
Provides administrative and general support to Human Resources in a professional and confidential manner
Acts as back up for other Human Resources staff duties as needed
Performs related duties as assigned
CPR certified or the ability to become CPR certified within the first year of employment
Tier 3 status designation