Human Resources and Finance Director

Fairfax Co Federation of Teachers•Springfield, VA

1d•Onsite

About The Position

This role leads high-level administrative, financial, and human resources support to ensure the efficient operation of FCFT’s HR and Finance functions. The position requires strong discretion, accuracy, and the ability to manage multiple complex workflows across departments.

Requirements

Minimum of 6-8 years of professional experience in office administration, HR, finance, or a related field with at least 3 years in a supervisory capacity
Demonstrated experience supporting either HR, finance, or payroll functions
Strong proficiency in Microsoft Office Suite (especially Excel, Word, and Outlook)
Experience with payroll, accounting, or financial systems (or ability to quickly learn systems such as QuickBooks and Paychex Flex)
High level of accuracy, attention to detail, and data integrity
Strong organizational and time management skills with ability to manage competing priorities
Excellent written and verbal communication skills
Proven ability to handle confidential and sensitive information with discretion
Ability to work independently and collaboratively in a fast-paced environment
Ability to meet deadlines under pressure and adapt to shifting priorities
Bachelor’s degree or equivalent combination of education and experience

Nice To Haves

Experience working in a union, nonprofit, or membership-based organization
Familiarity with IRS Form 990 reporting requirements, audit preparation, and other union financial compliance processes
Direct experience with payroll administration and reconciliation processes
Experience with HR systems, onboarding workflows, and benefits administration
Experience using QuickBooks, Paychex Flex, or similar finance/payroll systems
Familiarity with labor relations, collective bargaining environments, or union operations
Strong systems-building mindset with experience improving administrative processes
Experience working across both HR and finance functions in a single role

Responsibilities

Supervise and oversee the work of the Operations and Finance Support Specialist and Membership Data Specialist, ensuring accuracy, timeliness, and alignment with organizational priorities.
Provide guidance, training, and performance feedback, while supporting professional development and maintaining accountability across finance, operations, and data management functions.
Provide confidential administrative support to the President.
Serve as the first point of contact for HR and Finance-related inquiries.
Draft correspondence related to employee lifecycle and labor relations.
Maintain HR files, records, and document systems (physical and electronic) following best practices for document retention and safeguarding confidential information.
Ensure templates, forms, and administrative systems are up to date.
Own and manage day-to-day financial operations for the organization.
Lead accounts payable, including invoice review, expense reimbursements, and receipt reconciliation.
Record and categorize all income and expenses, including proper coding for reporting requirements (e.g., IRS Form 990 where applicable).
Process accounts receivable, including deposits, verification, and recording.
Perform regular bank reconciliations and ensure alignment between bank statements and internal record.
Serve as the primary point of contact for all banking setup activities, including requesting and providing bank details and verifying any changes.
Maintain accurate and up-to-date financial reporting systems and ledgers.
Resolve employee, and invoice-related financial queries.
Produce per capita reports.
Support grant research, applications, documentation, and reconciliation.
Support monthly and quarterly financial reporting for leadership review.
Assist accountant with payroll reconciliation and financial reporting.
Ensure financial documentation is audit-ready and properly organized.
Perform other finance-related duties as assigned.
Support recruitment processes, including job postings, scheduling interviews, reference checks, and offer letters.
Manage HR communications and HR email inbox.
Assist with onboarding, benefits enrollment, and employee support.
Support HR systems and personnel data management.
Process biweekly payroll, including leave balances, deductions, and reimbursements.
Provide general HR administrative support as needed.
Design, implement, and continuously improve HR and Finance administrative systems, workflows, and internal infrastructure.
Build and maintain scalable operational processes to support organizational growth and long-term sustainability.
Develop and manage project management systems to track cross-departmental work, deadlines, and priorities.
Create standardized procedures, templates, and documentation to improve consistency and efficiency across HR and Finance functions.
Support the integration and optimization of digital tools and systems used for HR, finance, and operations.
Lead or coordinate operational projects that improve internal systems, data accuracy, and organizational effectiveness.
Ensure systems are accessible, well-documented, and usable across staff roles.