Human Resources Analyst Intermediate
About The Position
The Arizona Department of Health Services promotes and protects the health of Arizona’s children and adults. Our mission is to promote, protect, and improve the health and wellness of individuals and communities in Arizona. We strive to set the standard for personal and community health through direct care, science, public policy, and leadership. ADHS promotes alternative work schedules, flexible hours. We have positions that can fit any stage in your career, from entry to senior level. We offer a robust benefit package, including the ADHS Student Loan Assistance Program, where eligible employees can receive up to $300 per month for their outstanding student loans. Come check us out and see how you can make a difference in the lives of all Arizonans. Under the direction of the Recruitment Manager, the HR Analyst Intermediate is responsible for work serving as the Recruitment Coordinator with broad scope and complexity. The position has responsibilities requiring a high level of confidentiality including handling sensitive information and other privileged communications. The position must be able to prioritize communication and compose offer letters. This position serves an integral function to the Agency by providing support to the agency recruitment team. This role requires maintaining a high level of confidentiality; providing assistance with recruitment efforts; timely and accurately tracking and processing of selected candidate packets; preparing packets for NEO; communicating with programs and other HR office staff as needed, and providing coverage to include serving as the point of contact in the HR office suite. This recruitment coordinator will also serve as the main point of contact and full cycle recruiter for the Intern program.
Requirements
- Knowledge of Federal and State human resources related employment laws.
- Knowledge of HR records and document management.
- Knowledge of office procedures, equipment, basic mathematics concepts, filing procedures and practices.
- Knowledge of Capabilities of the Human Resources Information System (HRIS) and Talent Acquisition system (TA).
- Knowledge of Performance Management PM), and Continuous Quality Improvement (CQI) and Lean methodologies
- Skills in Prioritizing and accurately completing tasks.
- Skills in Computer operation.
- Skills in Data entry.
- Skills in Interpersonal personal skills; phone etiquette.
- Skills in Customer service.
- Skills in Clearly and concisely present information, respond to questions appropriately, and engage in critical thinking to resolve problems.
- Skills in Utilizing HRIS, Talent Acquisition, and Microsoft programs including Word and Excel, and Gmail
- Ability to Maintain confidentiality.
- Ability to Deal diplomatically and interact professionally with a variety of individuals.
- Ability to Communicate effectively both verbally and in writing.
- Ability to Perform multiple, varying tasks often involving time sensitive matters.
- Ability to Recognize errors, omissions, discrepancies and make corrections and create resolutions.
- Ability to Accurately enter data into multiple data bases.
- Ability to Quickly learn Arizona State Personnel Rules and Agency policies and procedures.
- Ability to Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables all individuals to perform to their fullest potential free from discrimination.
Nice To Haves
- Relevant HR Certification preferred.
Responsibilities
- Providing administrative support for the agency recruitment team by conducting all recruitment activities including scheduling interviews, receiving and conducting reference verifications for selected candidates for hire, including file review for internal State candidates; timely processing and tracking of all hiring packets to ensure accuracy and completeness and forwarding packets for final processing.
- Preparation of documents for HR, hiring managers and new employees; communicating with pending hires of upcoming orientation; processing/forwarding new employee paperwork to recruiters for processing.
- Providing administrative and office support including assisting internal and external walk-in customers, word processing, filing, and faxing, maintaining and creating new hire packets, and maintaining updated and accurate forms used in/by HR.
- Serve as the recruiter for the intern program, responsible for posting jobs, phone screening potential interns, screening resumes and scheduling interviews as needed for programs looking to onboard interns at ADHS.
- Other duties as assigned as related to the position.
Benefits
- Affordable medical and dental insurance plans
- Paid vacation and sick time
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- 10 paid holidays per year
- Wellness program and plans
- Life insurance
- Short/long-term disability insurance
- Defined retirement plan
- Award winning Infant at Work program
- Credit union membership
- Transit subsidy
- ADHS Student Assistance Pilot Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
