Human Resources Analyst A - Specialist

State of Louisiana•Baton Rouge, LA

About The Position

The Louisiana Department of Transportation and Development (DOTD) is hiring for the Headquarters Staffing Unit within the Office of Management and Finance, Human Resources Section. The position supports statewide staffing operations through personnel action processing, recruitment and selection coordination, applicant qualification reviews, technical assistance, and administration of the Louisiana Job System’s Online Hiring Center (OHC). The employee works under the direction of the Human Resources Staffing Supervisor and exercises independent judgment when reviewing personnel transactions, interpreting State Civil Service rules, evaluating applicant qualifications, and ensuring compliance with staffing procedures. The role also serves as a technical resource for the Louisiana Job System by providing training, troubleshooting system issues, managing user access, and recommending staffing process improvements. The job is suited to an organized, analytical, customer-focused HR professional who can manage multiple priorities while maintaining accuracy and compliance. The position may be filled at the Human Resources Analyst A, B, or C, or Human Resources Specialist level, depending on the selected candidate’s qualifications. It may be filled by probational appointment, promotion, or detail to special duty under applicable State Civil Service rules. Duties and responsibility levels may vary based on the level at which the position is filled. The listed special entrance rate for Human Resources Analyst A is $1,616.00 biweekly. Additional compensation may be considered for extraordinary job-related qualifications or credentials, subject to approval, verification, applicable pay limits, State Civil Service rules, and DOTD policy. No Civil Service test score is required for consideration. Applicants must provide relevant, detailed experience and education in the application; resumes are not accepted in place of the completed application sections.

Requirements

Three years of human resources experience; or six years of full-time experience in any field; or a bachelor’s degree.
For substitution toward the six-year full-time work experience requirement, every 30 semester hours earned from an accredited college or university count as one year of experience, up to 120 semester hours and four years.
Ability to communicate information correctly and appropriately to connect people and ideas.
Ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
Ability to make objective and decisive judgments based on relevant information and established standards.

Nice To Haves

Experience in staffing and recruitment.
Experience with LaGov HCM or SAP.
Experience with NEOGOV or other applicant tracking systems.
Experience reviewing applicant qualifications.
Experience processing personnel transactions.
Experience administering HR systems.
Experience in public-sector human resources.

Responsibilities

Process and monitor personnel actions in LaGov HCM, including appointments, promotions, reallocations, transfers, separations, and other staffing transactions.
Review personnel transactions for compliance with State Civil Service rules, applicable laws, and DOTD policies and procedures.
Review staffing reports for accuracy, identify discrepancies, and initiate corrective actions as needed.
Prepare new-hire documentation, coordinate pre-employment activities, monitor drug-testing requirements, and advise on onboarding procedures and employment requirements.
Provide guidance and technical assistance to employees, supervisors, appointing authorities, and HR staff on personnel actions, staffing procedures, and applicable policies.
Review vacancy advertising requests, coordinate job postings through the Louisiana Job System, and ensure recruitment activities comply with State Civil Service requirements and DOTD policies.
Review qualified applications, evaluate supplemental and preferred qualifications, prepare eligible applicant information for hiring managers, and coordinate selection activities, including applicable reemployment and interview requirements.
Provide guidance and training on Louisiana Job System recruitment, posting, application review, and certification processes.
Administer Online Hiring Center security and user access, including setting permissions, conducting security reviews, maintaining access records, and removing access when necessary.
Develop and maintain standard operating procedures, evaluate staffing and recruitment processes, identify improvement opportunities, and recommend ways to improve efficiency, accuracy, and compliance.
Monitor staffing-related reports, permanent-status and contract deadlines, detail and job appointment eligibility, and other time-sensitive HR requirements.
Perform other assigned duties, including emergency or disaster support activities.