Human Resources Administrator (Professional Services)

IMI Agency • Kennesaw, GA

8d • $50,000 - $55,000 • Onsite

About The Position

We have an opening for a people-motivated, deadline-driven, methodical, organized, and impartial Human Resources Administrator. This Human Resources Administrator will be focused on delivering exceptional, timely, and streamlined administration for the Human Resources Department. This person will be responsible for sending all new hire documentation, including collecting needed items from recruitment, hiring managers, and the Head of Human Resources (HHR). This person will develop onboarding schedules for new hires and existing employees in transition, customizing training based on needs. This person will coordinate and schedule workforce review schedules in advance, working with HHR on ensuring all items needed are completed and gathered before each review. This person will assist with workers’ compensation items, employee relations, and multi-state payroll items, escalating matters to HHR as needed. The Human Resources Administrator will work on workforce training and development research, assist with personnel and state files, compliance, and more. This person will manage the HR General inbox and serve as the main liaison and delegator for inquiries and correspondence. This person will also serve as the backup for the HQ main phone lines and the HQ front office.

Requirements

• College Degree in Business or a related field, or related experience.
• Experience working in Human Resources with competence in full-cycle Human Resources and its functional areas, ie, recruitment, onboarding/offboarding, labor compliance, multi-state payroll, benefits, employee relations, etc.
• Knowledge of applicable laws and regulations related to Human Resources.
• Ability to handle highly confidential information in a professional manner.
• Demonstrates an elevated level of judgment and discretion—high emotional intelligence and professionalism.
• Self-Starter with a "let's get things done" “follow-up and “follow-through” attitude (must).
• Must possess a high sense of urgency, initiative, and common business sense; works well under pressure and is adaptable to change.
• Must act in a professional and courteous manner and demonstrate an ability to work with a diverse group of individuals.
• Proficiency in Excel, PPT, Teams, Outlook, PowerPoint, Word, Excel, and other Microsoft tools and document programs.
• Successful record of completion on mid to high-level Project Management duties, coupled with the ability to balance priorities.
• Strong writing and communication skills.
• Strong time management skills.
• Identifies and schedules project deliverables, milestones, and required tasks.
• Strong organizational and interpersonal skills.
• Strong team player, high-energy, soft skills, and a professional demeanor.
• Flexible and able to work with different management styles.
• Takes initiative and is a part of the solution to issues and problems.
• Hospitable, with a service-prone, client-first mentality.
• Follow-up and follow-through must be your mantra!
• Ability to travel as needed.

Responsibilities

• Manage the HR General calendar and mailbox—the primary liaison and delegator for all incoming HR items to the appropriate HR representative.
• Oversee, track, and report on Accountable plan submissions and recordkeeping.
• Create and organize new hire physical files, assisting with managing personnel files physically and virtually.
• Review and validate HR department credit card reconciliation and expenses, benefits deductions, including billing review for health benefits billing statements by the 26 th of each month.
• Ensure labor posters are accurate and up to date, sending jurisdictional updates to applicable employees nationwide.
• Prepare and organize new team members' onboarding paperwork and schedules, including integration reviews (30, 60, 90-day), new hire policies, and I-9 verification submissions within the first 3 days of employment.
• Ensure all departments, organizational units, and charts have employees' correct and updated information (i.e., manager, names, titles, phone numbers, and address changes).
• Finalizing new hires' schedules with TA (Talent Acquisition) or managers; sending out new hire invitations 1 week before the new start date.
• Coordinate workforce review schedules, gathering all needed items. Ensuring all deadlines are met.
• Create drafts for Annual Holiday schedule, holiday announcements, anniversary cards and notices, and birthday reminders, for HHR approval.
• Engage with new hires by sending check-in emails, sending uplifting messages, and ensuring their integration period is going smoothly.
• Become a Co-lead in the Agency Culture Committee and IMI Safety Committee under HHR oversight.
• Assist with periodic workforce, including but not limited to job descriptions reviews, researching general comparable(s), etc.
• Assist with recruitment efforts as needed.
• Assist in the process of data gathering for DOL regulations, candidate tracking, and workforce analytics from different sources and systems.
• Assist employees with basic HR needs, escalating certain employee relations and behavioral matters to the HHR.
• Help maintain HR administrative records, including worker compensation, notices received from state departments, etc.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level