Human Resources Administrative Assistant - Closes 1/27/26

United Indian Health Se • Arcata, CA

3d

About The Position

Under the direction of the Human Resources (HR) Manager, this position is responsible for the maintenance and integrity of human resources files for the organization.  This position must provide a wide range of administrative support, including: possessing the ability to interact with staff (at all levels) and be able to work in a fast-paced and sometimes pressured environment, while remaining flexible, proactive, resourceful, and efficient.  This position must maintain a high level of professionalism and confidentiality while keeping attention to detail. Provides administrative support to the Human Resources Section by performing the following duties.

Requirements

• High School Diploma  or GED and two or more years’ work experience in administrative capacity with demonstrated skills
• Demonstrated use of database programs to include modification of structure and intermediate custom reporting, intermediate software packages such as word processing, spreadsheet, graphics, etc.

Nice To Haves

• A general understanding of Human Resources and related functions is preferred

Responsibilities

• Maintain Human Resources personnel, confidential and medical files.
• Assist in responding to Employee Development Department (EDD) Tribal First, Occupational Health, and other related agencies. Keeps HR Manager informed about all HR related correspondence.
• Respond to Employment Verifications following UIHS policies and procedures.
• Maintain confidentiality of all employee records and business according to UIHS policy.
• Assist in creating forms, templates and other HR-related documents.
• Create and maintain database and spreadsheets as appropriate.
• Prepare minutes, correspondence, reports, proposals, and various paperwork as directed within set deadlines.
• Sort, stamp, route, and file various HR documents.
• Assist in all areas of Human Resources, supporting team.
• Maintain a professional, organized and clean working environment by following organizational policies, guidelines and safety standards.
• Responsible for making identification badges for UIHS employees and Board of Directors.
• Perform backup coverage for administration receptionist with primary responsibility of answering the main telephone, taking accurate messages and routing to appropriate person or division.
• Provides excellent customer service and directs inquiries to appropriate persons
• Attend staff meetings and other meetings as assigned by the HR Supervisor.
• Must be willing to learn more about the American Indian culture and attend at least one Cultural Presentation/Training per year.
• Must be willing to work with American Indian/Alaska Native people and demonstrate cultural awareness and humility
• Must be willing to deliver services in a culturally responsive manner.
• Adheres to accreditation and compliance standards/guideline
• Other duties may be assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED