Human Resources Administration, Manager

Company3 • Santa Monica, CA

1d • $90,000 - $120,000 • Remote

About The Position

The Manager, HR Administration is responsible for overseeing and managing all US HR administrative aspects of the Human Resources function. This role ensures compliance with company policies and labor regulations, immigration assistance, maintains accurate employee records, reporting and analysis, and supports HR operations to deliver seamless employee experience for our US Studios. This role will manage our HR Administration team to ensure successful execution of departmental responsibilities and needs.

This position reports to the Sr. HR Director, US. This role is remote with occasional onsite responsibilities.

Requirements

• Ability to anticipate and balance the needs of multiple stakeholders.
• Advanced systems skills, especially MS Office Suite/Excel.
• Highly organized work style with the ability to prioritize and manage numerous projects with potentially competing priorities.
• Ability to communicate clearly, consistently, effectively, and professionally.
• Ability to project manage various projects to successful completion.
• Ability to operate in a transparent and collaborative fashion.
• Results-oriented and resourceful outlook, with strong service orientation and positive can-do attitude.
• Process-oriented approach.
• Ability to work both autonomously and collaboratively.
• Ability to look at the big picture with a holistic approach.
• Ability to challenge the status-quo sensitively and constructively.
• Ability to anticipate risks and propose practical plans to mitigate them.
• Familiarity with NY, CA, GA and NJ employment law.
• Project Management experience.
• Thrives in a fast-paced environment.

Nice To Haves

• Experience with HR systems or D365 is a plus.
• Entertainment and/or Media Industry experience preferred.

Responsibilities

• Oversee and manage all US HR administrative aspects of the Human Resources function.
• Ensure compliance with company policies and labor regulations.
• Provide immigration assistance.
• Maintain accurate employee records, reporting and analysis.
• Support HR operations to deliver a seamless employee experience for US Studios.
• Manage the HR Administration team to ensure successful execution of departmental responsibilities and needs.
• Manage US HR Administration function, including employee records, data integrity, HR administrative/operational compliance, HR transactions and HR help desk support in the US.
• Serve as the main point of contact for HR Administration processes for the HR team.
• Manage requisition process, new hire onboarding, employee life-cycle changes, and exiting processes.
• Provide guidance to the HR Administration team on priorities, direction, correction, mentoring, and opportunities for career development.
• Develop, manage, and update employee life cycle documents and process mapping, including new hire onboarding, orientations, and terminations.
• Ensure effective transfer of information between HR stakeholders, Payroll, IT, Finance, etc., supporting all HR administration.
• Partner with Sr. Director, HR, in the maintenance and updates to HR policies and procedures.
• Respond to employee inquiries regarding HR policies and procedures.
• Identify and implement process improvements to enhance HR efficiency.
• Compile and distribute employee data reports to the HR Team, including PTO Reports, Employee census reports, and required training completion reports, ensuring accuracy.
• Partner in the management of internal and external audits.
• Oversee all internal controls governing HR administration.
• Administer compensation analysis to ensure pay is aligned appropriately with roles in the organization.
• Partner with HRIS on implementation of HR Admin processes.
• Function in a back-up capacity in the absence of the HR administration team.
• Perform other duties or special projects as assigned.

Benefits

• Comprehensive package of health, retirement, and insurance benefits and paid time off for eligible part-time employees working 25 or more hours per week and full-time employees in the US.
• Retirement, select insurance benefits, and where required by law, health benefits for eligible project hires and part-time employees working less than 25 hours per week in the US.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: No Education Listed