Human Resource Specialist

AMERICAN GI FORUM NATIONA•San Antonio, TX

About The Position

The Human Resource Specialist position directly supports the work required of the Human Resource Coordinator to operate the Human Resources Office of the organization. The position requires an even-tempered person, understanding, with a great attitude, committed to the confidentiality of the materials and documents that they process, and capable of multi-tasking assignments and tasks essential to maintenance of records and operational integrity of the HR process. The Human Resource Specialist must be able to perform the tasks assigned with minimal supervision, must stay up to date on all labor and compliance laws, must have good working knowledge of Excel and Word, and quick to learn other software programs in performing work related tasks.

Requirements

ADP Workforce Now experience is required
Ability to work independently
Must be quick to adapt
Ability to create reports
Microsoft Office suite
Typing
Ability to learn various software in a timely manner
Exercise initiative, professional skill and judgment in developing and completing work assignments.
Must have 2 years of HR experience.
Must have access to reliable transportation
Must have a current Texas driver’s license at all times
Must have applicable automobile liability insurance at all times
Must pass drug testing and background check
All personnel of the organization must be bondable

Nice To Haves

Canva is a plus
A bachelors degree in Administration, Human Resources, or a related field is preferred
Will substitute work experience in place of degree

Responsibilities

Assist the Human Resource Coordinator and other departments in preparing ADP Reports or other documents usual and customary to the operation of the Human Resources office
Preparing Job Announcement drafts with title, salary, and description of duties (assure that applicable job description is available); place job announcement on ADP.
Prepare distribution list for job vacancy announcements for review by the Human Resource Coordinator.
Access TWC Job System to announce vacancies and to retrieve applications.
Provide, receive, and secure job applications directed at NVOP office.
Screen applications for eligibility and pass on to Interviewer for final selection; and schedule interviews when directed; when placed on ADP send applications to Directors for review.
Processing requests for criminal background and driving record checks on selected applicants, and processing, applicant referrals for drug tests and following-up to receive and final results of drug tests
Filing applications by job category and chronological dates; applications must be maintained on file as per Personnel Manual policy (currently six months for all applicants, 12 months for applicants interviewed) for future consideration for same or similar job opportunities
Maintains personnel database for hire dates, terminations, evaluation due dates, probation completion dates, rate of pay, and other related documents for all employees.
Must assure that supervising managers are reminded of due dates on probation completion evaluations, annual evaluations.
Assure that timely medical enrollments and terminations are made for employees into health insurance plan, retirements plans, and annual enrollment dates.
Review all enrollment forms are filled correctly before submitting.
Send copies to Payroll Manager and Staff Accountant.
Maintains all personnel original file folders, medical files and updates as necessary to assure all requirements are met for management and/or audit reviews.
This includes all folders on temporary hires, and CWT contract hires.
Receives and addresses public inquiries on job openings, applicant process, requests for applications, and process general organization information requests (i.e., unemployment claims, state or federal office requests for information, etc…) to the Human Resource Coordinator.
Maintain a book of all job vacancies.
Greets all applicants with a smile and provides information concerning openings.
Assist with all pertinent HR office documents including updating applications, Change of Status forms or other forms as directed by the Human Resource Coordinator
Prepares “Hire folder” upon selection of an applicant, and assures that the folder has the Hire Memo with appropriate hire date, starting salary, designated immediate supervisor, job description attached, status form for distribution to Payroll and to the HR file, and other forms required, i.e., W-2 form, insurance forms, checklist form, etc….
Create monthly newsletters.
Responsible for the confidentiality of all information about clients, donors, team members and the AGIF-NVOP.
Such information is to be disclosed on a need-to-know basis only.
Responsible for being sensitive to the needs of program participants and must at all times treat clients with respect and professional care.