Human Resource or Assistant Coordinator

L'Arche Canada Inc.•Ottawa, ON

1d•CA$31 - CA$42•Hybrid

About The Position

The Human Resources Coordinator is a permanent, part-time position of 20 hours per week and works collaboratively with the Assistants Coordinator to support the recruitment, selection, onboarding, development, and ongoing support of employees and Assistants within the community. The Human Resources Coordinator provides leadership and oversight for human resources information systems (HRIS), legislative compliance, employee records, and recruitment processes for employees. As a member of the leadership team, the Human Resources Coordinator actively supports the ongoing needs of the community, with a particular focus on employee relations, workforce development, and organizational culture. The Human Resources Coordinator carries out their responsibilities in accordance with the principles, values, and philosophy outlined in the Charter of L’Arche, the Mission Statement of L’Arche, and the L’Arche Canada Leadership Model.

Requirements

Education in Human Resources and/ or equivalent experience, more than 5 years.
Clear police check including vulnerable sector screening.
Ability to admit mistakes and learn; asks and accept help when needed.
Can remain calm, and focused in times of uncertainty and crisis, and can give clear directions.
Works collaboratively, models and promotes conflict resolution, and is appreciative of others’ efforts.
Excellent verbal and written communication skills.
Good administrative skills, organized and demonstrates time management skills.
Ability to problem solve, assist in reaching solutions and obtaining necessary resources.
Knowledge of computer software and HRIS systems such as: Excel, Outlook, Word, Power point, and HRIS systems.
Driver’s license and access to a vehicle.
Able to travel within Ontario.

Nice To Haves

Preferred fluency in both official languages.

Responsibilities

Screening and hiring employees in accordance with the policies and procedures, laws, and regulations of L’Arche Canada and Citizenship and Immigration Canada.
Coordinating and leading recruitment efforts to attract, assess, and hire qualified, values-aligned candidates for vacant positions, in collaboration with the National Recruitment Coordinator and utilizing the organization's recruitment and HRIS systems.
Developing and implementing local recruitment strategies, including online job advertising, building relationships with colleges, universities, and community partners, attending career fairs and recruitment events, and promoting L'Arche Ottawa as an employer of choice.
Ensuring all personnel files are accurate and up-to-date and meet with Ministry of Labour and Ministry of Children, Community and Social Services requirements.
Keeping updated on changes within the Ministry of Labour and Canadian Immigration processes and ensuring compliance with Employment Standards Act legislation.
Remaining current with best practices, legislative changes and industry standards, and ensuring legal compliance of contractual agreements.
Responding to employee complaints, claims, grievances, and workplace concerns; providing guidance and support to managers; and coordinating documentation, final pay, and other employment-related processes related to employee terminations.
Advising and assisting Community Leader and Coordinators on the interpretation and administration of policies, programs and best practices.
Providing guidance, consultation, and support to coordinators, managers, and employees on human resources policies, procedures, employment legislation, and workplace practices.
Advising and supporting managers in addressing employee relations matters, including performance management, workplace conflict, discrimination, harassment, accommodation, attendance management, and disciplinary processes.
Managing and recording all employee data, including new hires, changes and terminations, and providing reporting as required.
Providing strategic guidance and support to the Community Leader on employee relations matters, human resources policies and practices, workforce planning, organizational development, and employment-related risk management.
Maintaining confidentiality of employee files and information at all times and is in compliance with the code of ethics for Human Resources Professional Association.
Assisting employees in obtaining Social Insurance Number, applying for Ontario Health Card and opening a bank account, in partnership with the AC.
Monitoring the appropriate level of compensation for all personnel in the community, in collaboration with the Assistants Coordinator.
Managing bi-weekly payroll, in collaboration with the Assistants Coordinator.
Collecting and inputting supporting documents for payroll.
Submitting Record of Employment (ROE) requests to L’Arche Canada and responding to Ministry of Labour inquiries.
Flagging potential payroll concerns, such as unfair distribution of hours or a pattern of consistent overtime hours.
Working closely with the Community Leader regarding training, recruitment, and other costs-related to budget planning.
Recommending, planning, and/or implementing mandatory training such as CPI, First Aid, AODA and other development programs of all L’Arche Ottawa Assistants/personnel.
Managing the Learning Systems and ensuring up-to-date training for all employees.
Supporting compliance with occupational health and safety legislation, workplace accommodation requirements, and organizational policies.
Coordinating workplace incident reporting, investigations, corrective actions, and record keeping.
Supporting workplace accommodation and return-to-work planning in collaboration with employees, managers, and external professionals, as required.
Providing guidance to leaders and employees on workplace health and safety, accommodation, and legislative compliance requirements.
Promoting a safe, healthy, and inclusive workplace through risk management, prevention initiatives, and continuous improvement.
Maintaining accurate records and ensuring submissions are completed in a timely manner and in compliance with applicable requirements.
Participating as a member of the leadership team.
Contributing to the creation of the operational plan.
Advising on policy development.
Succession planning, workforce planning, retention – helping L’Arche Ottawa becoming an Employer of choice.
Supporting employee engagement in workplace culture.
Contributing to nurturing a healthy community culture that reflects the Identity and Mission of L'Arche.
Reviewing and updating job descriptions as necessary, in conjunction with the Leadership team.
Participating in any relevant ODSN working groups, in collaboration with the Assistants Coordinator.
Carrying the Emergency Phone in a rotation basis, with other coordinators.
Attending organizational meetings in Ontario, nationally and/or internationally.
Performing other tasks as defined by the Community Leader /designate as required.