Human Resource Coordinator - Bilingual

NOV Inc.•San Antonio, TX

3h•Onsite

About The Position

The Human Resource Coordinator will be responsible for managing various HR processes, including pre-employment, onboarding, employee file management, and payroll-related inquiries. This role requires strong organizational skills, proficiency in HR software and Microsoft Office Suite, and a solid understanding of local, state, and federal regulations. The coordinator will also be involved in reporting, invoice processing, and drug and alcohol testing management, ensuring compliance with company policies.

Requirements

High School diploma or GED
2-4 years’ experience in an HR support role or related field
Must be highly proficient in Word, Excel and PowerPoint and able to research, compile and clearly present information and data
Knowledge of local, state and federal regulations
Excellent verbal and written communication skills
Superior organizational and interpersonal skills
Action and results oriented with a focus on process mapping and improvement
Ability to allocate time effectively to complete tasks
Be quick to identify critical information and respond appropriately in a fast-paced environment
Deliver solutions and decisions that are effective and constructively impact internal customers
Ability to handle sensitive and confidential information with integrity
Ability to work independently
Bilingual

Responsibilities

Handle Pre-employment and Onboarding process for new hires
Conduct New Hire Orientation and complete I-9 Forms for employees in the Greater Houston Area
Create, organize and maintain employee files in corresponding Area of Responsibility
Complete data integrity audits in Hub, NOV Time, Law Logix, etc. and make requests/corrections as needed
Action all promotions, transfers, status changes, salary changes and terminations (and any other employee record related actions in Hub) ensuring all authorization is received prior to processing
Serve as the point of contact for NOV Time - timekeeping questions from managers or employees
Complete weekly timecard sign-off for employees in corresponding Area of Responsibility
Process weekly bonus payments (Ex: Field Service employees, Safety Boots)
Submit direct deposit change requests through HR Central
Serve as the point of contact to answer payroll related questions to employees
Prepare and provide required periodic reports to different stakeholders (Finance, HSE, Operations, etc.) as needed
Code and obtain necessary approvals to process invoices (CBES, Contingent Workers, etc.) and submit to A/P
Process employee terminations
Manage Quarterly Random Drug & Alcohol list testing in collaboration with HR Generalist
Perform other duties and special projects as assigned
Comply with all NOV Company and HSE policies and procedures