Human Resource Assistant

The Salvation Army • Philadelphia, PA

2d • Onsite

About The Position

This position is a highly responsible administrative support position in the Divisional Human Resources Department. Duties require a high degree of initiative, accuracy, and organizational skills; confidentiality, professionalism and requiring general understanding of and application of Ceridian Dayforce and UKG Pro HR/Payroll software and Excel. The HR Data Assistant will maintain a strict schedule for processing paperwork after HR transactional data is properly and formally approved and enters data into the Ceridian Dayforce/UKG Pro System including tracking documentation and approvals. Enters new hire data into The Salvation Army’s Territorial Registry System. Accurately enters queued data for timely processing of newly hired employees and recently terminated employees, as well as all other HR transactional data (promotions, job and status changes, and salary changes.) The HR Assistant will be solely responsible for the processing of the seasonal camp and kettle hires and must have the ability to work under pressure. HR Assistant may also assist with the data entry of benefit information into appropriate databases. The HR Assistant must check completed work for accuracy and maintain a log or record of activities and tasks. The HR Assistant work requires a high level of attention to detail and care. Assist in assigned HRIS projects and participates in periodic department training seminars. Performs related duties as assigned. The above list of job duties is not exclusive or exhaustive and the candidate will be required to undertake such tasks as may reasonably be expected within the scope of the post.

Requirements

• Bachelor’s degree in HR Management or related field required.
• At least two to three years of prior experience working with a large HRIS system.
• Experience using UKG Pro is a must.
• Advanced user of MS Word and MS Excel.
• Experience auditing and manipulating large-scale data.
• Comfortable with formulas and features in MS Excel such as pivot tables, vlookup, filters, subtotals.
• Proven attention to detail and ability to perform work with a high level of accuracy and care.
• Sensitivity for safeguarding the confidential information of applicants and employees.
• Detail oriented, analytical, logical thinker.
• Motivated self-starter who can work in an environment with multiple, changing work priorities.
• Able to work within deadlines.
• Must understand and support for the Mission of The Salvation Army.
• PA Child Abuse History Clearance, PA State Police Criminal Record Check, and PA DHS Criminal Record/Fingerprint Check.
• Completion of a Pennsylvania approved Child Abuse Recognition and Reporting Training is necessary prior to employment.

Nice To Haves

• Knowledge of Ceridian Dayforce helpful.

Responsibilities

• Maintain a strict schedule for processing paperwork after HR transactional data is properly and formally approved.
• Enter data into the Ceridian Dayforce/UKG Pro System including tracking documentation and approvals.
• Enter new hire data into The Salvation Army’s Territorial Registry System.
• Accurately enter queued data for timely processing of newly hired employees and recently terminated employees, as well as all other HR transactional data (promotions, job and status changes, and salary changes.)
• Process seasonal camp and kettle hires.
• Assist with the data entry of benefit information into appropriate databases.
• Check completed work for accuracy and maintain a log or record of activities and tasks.
• Assist in assigned HRIS projects.
• Participate in periodic department training seminars.
• Perform related duties as assigned.

Benefits

• Generous paid time off every year that includes: holidays, up to 3 personal days, vacation time and sick time.
• Employer funded Pension Plan (company contributions begin after 1 year of employment)
• Comprehensive health care coverage with low-cost employee premiums, co-pays and deductibles
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
• Flexible Spending Accounts
• Eligibility for the Federal Government’s Public Student Loan Forgiveness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level