Professional, Health, Safety, Security & Environment

JLL•Woodland, CA

1d•Onsite

About The Position

The HSE (Health, Safety, and Environment) Specialist provides essential administrative support to the HSE department, ensuring smooth operations of health, safety, and environmental programs while maintaining regulatory compliance. This role combines office administration with specialized HSE documentation and compliance support, directly contributing to JLL's commitment to maintaining the highest standards of workplace safety and environmental responsibility across all operations.

Requirements

High school diploma or equivalent required
One to three years of administrative experience, preferably in HSE, facilities, operations, or related environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong data entry skills with attention to accuracy and detail
Exceptional organizational skills with ability to manage multiple priorities and deadlines
Strong written and verbal communication skills
Ability to handle confidential information with discretion
Candidates must be authorized to work in the United States without sponsorship.

Nice To Haves

Associate degree in business administration or related field
Familiarity with health, safety, and environmental regulations
Experience with database management and document control systems
Knowledge of HSE-specific software and management systems
Strong problem-solving skills and proactive approach to tasks
Experience coordinating with contractors, vendors, and regulatory agencies

Responsibilities

Maintain and organize HSE documentation, records, and filing systems in compliance with regulatory requirements and company policies
Coordinate meeting schedules, prepare agendas, and distribute minutes for HSE team meetings and safety committees
Process and track HSE-related correspondence, reports, and communications across departments
Prepare and format HSE reports, presentations, and training materials for internal and external stakeholders
Support scheduling and logistics of safety training sessions, drills, and awareness campaigns
Enter and maintain data in HSE management systems and generate routine reports on safety metrics and incident trends
Conduct inspections and audits of site as required and participate in site safety network as directed by management