HSE Coordinator

the Voith Group•York, PA

3d•Onsite

About The Position

The HSE Coordinator is responsible for administrative oversight, document control, and coordination of HSE activities within Voith Hydro North America. This role directly supports the Head of HSE by managing documentation systems, schedules, reporting processes, and communication workflows to ensure the effectiveness and compliance of the HSE Management System. The position plays a key role in ensuring that HSE records, environmental documentation, and compliance obligations are accurate, complete, and accessible, supporting all Voith Hydro North American operations and regulatory requirements.

Requirements

Associate or Bachelor’s degree in Business Administration, Environmental Science, Occupational Safety, or related field preferred.
Minimum 2–4 years of experience in: Administrative coordination or document management, HSE, quality, or regulatory environments (preferred).
Experience supporting compliance or reporting processes is an asset.
Familiarity with: Document control systems and records management, Environmental compliance documentation (e.g., waste management, reporting).
Proficiency in: Microsoft Office Suite (Excel, Word, PowerPoint), SharePoint or equivalent document management systems.
Strong organizational and time-management skills.
High attention to detail and accuracy.
Effective communication and coordination skills across teams.
Ability to manage multiple priorities and meet deadlines.
Discretion in handling confidential and sensitive information.

Nice To Haves

HSE, quality, or regulatory environments experience is preferred.
Experience supporting compliance or reporting processes is an asset.

Responsibilities

Provide administrative support to the VHNA HSE organization, including coordination of meetings, calendars, and key deliverables.
Maintain and organize HSE documentation, including: Policies, procedures, and SOPs, Training records, Audit and inspection reports.
Support preparation and distribution of internal HSE communications and updates.
Manage document control processes for the HSE Management System to ensure: Version control, Accuracy and consistency, Accessibility across the organization.
Maintain centralized filing systems (SharePoint or equivalent) for HSE records and documentation.
Support updates to HSE procedures, templates, and forms in alignment with corporate standards.
Assist in maintaining environmental compliance documentation related to: Waste management and disposal records, Environmental permits and regulatory filings.
Support compliance tracking aligned with manufacturing environmental requirements and regulatory obligations (e.g., waste handling and reporting).
Coordinate data collection required for environmental reporting and sustainability initiatives (as referenced in internal environmental reporting discussions).
Compile and maintain HSE metrics and reporting dashboards, including: Incident tracking, Audit results, KPI performance data.
Support preparation of reports for leadership review and monthly HSE meetings.
Ensure accuracy and timely submission of required data inputs.
Coordinate HSE-related activities and programs, including: Training sessions, Audits and inspections, Safety meetings and committees.
Support scheduling of key HSE events such as: Safety training for manufacturing personnel, Monthly HSE meetings and KPI reviews (as reflected in ongoing HSE meeting cadence).
Assist in preparation for internal and external audits by ensuring required documentation is available and current.
Track audit findings and support follow-up actions to closure.
Maintain records necessary to demonstrate compliance with HSE policies and regulatory requirements.
Identify opportunities to improve administrative efficiency, document management, and reporting processes.
Support HSE initiatives such as: Behavior-based safety / Risk Tolerance, Hazard Recognition and Stop-Work Authority programs, Environmental compliance improvements.
Assist with rollout and tracking of HSE actions and initiatives across the organization (consistent with internal HSE action tracking practices).