HSE Administrative Assistant

ABB•Senatobia, MS

27d•Onsite

About The Position

The HSE Administrative Assistant provides essential administrative and operational support to the HSE (Health, Safety, Environment) department and broader operations. This role is critical to maintaining HSE compliance, facilitating employee onboarding, managing access and badge systems, supporting hazard reporting, and fostering a positive safety culture. The successful candidate will coordinate administrative tasks, manage operational systems, and ensure accurate record-keeping while supporting HSE initiatives and employee engagement programs.

Requirements

High school diploma or equivalent; some college coursework or associate degree in business administration, HSE, or related field preferred
2+ years of administrative or office support experience
Experience in an HSE, facility operations, or administrative environment
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with data entry and database management systems

Responsibilities

Maintain HSE documentation, records, and filing systems
Prepare and organize materials for HSE meetings and events
Schedule meetings, coordinate calendars, and manage communications
Prepare meeting minutes, agendas, and follow-up items
Update and maintain HSE SharePoint sites and document repositories
Coordinate and lead new hire orientation and onboarding presentations for all new employees
Order, prepare, and distribute employee badges

Benefits

Choice between two medical plan options: A PPO plan called the Copay Plan OR a High-Deductible Health Plan (with a Health Savings Account) called the High-Deductible Plan.
Choice between two dental plan options: Core and Core Plus
Vision benefit
Company paid life insurance (2X base pay)
Company paid AD&D (1X base pay)
Voluntary life and AD&D – 100% employee paid up to maximums
Short Term Disability – up to 26 weeks – Company paid
Long Term Disability – 60% of pay – Company paid. Ability to “buy-up” to 66 2/3% of pay.
Supplemental benefits – 100% employee paid (Accident insurance, hospital indemnity, critical illness, pet insurance
Parental Leave – up to 6 weeks
Employee Assistance Program
Health Advocate support resources for mental/behavioral health, general health navigation and virtual health, and infertility/adoption
Employee discount program
401k Savings Plan with Company Contributions
Employee Stock Acquisition Plan (ESAP)
ABB provides 11 paid holidays.
Vacation is provided based on years of service for hourly and non-exempt positions. Salaried exempt positions are provided vacation under a permissive time away policy.