Human Resources - HRIS Specialist

Bumper to Bumper Auto Parts•Little Rock, AR

20h•Onsite

About The Position

The HRIS Specialist serves as a subject matter expert and assists in the maintenance of the Company’s HCM/HRIS system. This role applies technical knowledge to the development of new processes or modification of existing processes within the HCM/HRIS system. The specialist is responsible for providing HR support and performing administrative duties, including assisting managers and employees in understanding and performing functions within the HCM/HRIS system. This involves answering manager questions regarding processes and procedures, and communicating and interpreting policies related to system use, function, and employment policies that impact data entry into the HCM/Timekeeping system. The HRIS Specialist also prepares clear, concise training materials for managers and employees to facilitate system usage. They review scheduled system updates to determine their impact on existing systems and users, prepare necessary communications regarding these impacts, and conduct both group and individual training programs, delivered in person and via animated training snippets.

Requirements

Working knowledge of HCM/HRIS systems.
Bachelor’s degree in Business Administration or related field of study, or equivalent experience.
High School Diploma required.
At least 1 year experience in Human Resources performing Generalist duties or equivalent.
HCM/HRIS systems experience.
Ability to perform system administration duties.
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
Ability to write reports, business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
Ability to apply concepts of basic algebra and geometry.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
Ability to operate general office equipment and computers.
Proficiency in the use of various software programs.
High competency level with HCM/HRIS systems.
High competency level with Office Suites including Word, Excel, PowerPoint, OneNote.
Valid driver's license and a clean driving record are required.
Demonstrates professional demeanor, high level of integrity and be dependable.
Must use excellent verbal and written communication skills routinely.
Will need to prioritize tasks to meet appropriate deadlines.
Must regularly use conflict resolution and interpersonal skills.
Use strong analytical and problem solving skills daily.
Is consistently at work and on time; ensures work responsibilities are covered when absent.
Completes tasks on time or notifies appropriate person with an alternate plan.
Acknowledges personal accountability, mistakes, reports concerns that may impact functions, procedures, deadlines, co-workers.
Takes input and advise on corrective measures needed and works to resolve issue in a timely manner.
Asks for and offers help when needed.
Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process.
Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; monitors own work to ensure quality.
Completes work in timely manner.
Ability to access and navigate each department and location within the organization.
Ability to travel by car or air.
Subject to post offer, pre-employment drug testing.

Nice To Haves

Ability to use graphic design software (Adobe photoshop, Canva, etc.) to develop training materials.

Responsibilities

Serve as a subject matter expert and assist in maintenance of the Company’s HCM/HRIS system.
Apply technical knowledge to the development of new processes in the system, or modification of existing process in the HCM/HRIS system.
Provide HR support, performing administrative duties such as supporting managers and employees in understanding and performing functions in the Company’s HCM/HRIS system.
Answer questions for managers regarding processes and procedures.
Communicate and interpret policies for managers and employees as it relates to system use, function and employment policies that impact data entered into the HCM/Timekeeping system.
Prepare clear, concise training for managers and employees to help them learn how to use the HCM/HRIS system.
Review scheduled updates to determine impact to existing system and impact to users.
Prepare communication on impact to users, if necessary.
Prepare and conduct group and individual training programs, some to be delivered in person and some to be delivered via animated training snippets.
Stay abreast of pending updates and potential impact which may require employee/manager training.
Carry out responsibilities in accordance with the department's policies and applicable laws.
Provide support to managers and new hires for completion of requirement functions in the HCM/HRIS system.
Prepare reports on effectiveness of measurable HR functions.
Design and present management training in various corporate settings, training managers on system functions for end users/recruiting/onboarding/employee relations/policy compliance/confidentiality along with many other topics.
Travel occasionally to conduct onsite, regional training and participate in acquisition processes.
Assist with Human Resources projects.
Interact with managers over the phone and in person to answer questions and provide direction in the use of the Company’s HCM/HRIS system, application of company policies, dealing with recruiting and hiring issues.
Maintain information in various computer programs; prepare excel spreadsheets, work documents and/or power point presentations.
Interpret system changes and the impact on those surrounding systems related to recruiting, benefits, external providers for both inbound and outbound electronic file feeds.
Effectively communicate the system changes and how that information will need to be adjusted to properly provide the external customer what is needed for a smooth file feed process, and being proactive to ensure the needs are met prior to the implementation dates of the changes.
Interact with employees to answer questions and guide them through use of systems and/or form completion.
Demonstrate professional demeanor, high level of integrity and be dependable.
Use excellent verbal and written communication skills routinely.
Prioritize tasks to meet appropriate deadlines.
Regularly use conflict resolution and interpersonal skills.
Use strong analytical and problem solving skills daily.
Report to work on time, respond to correspondence and inquiries promptly.
Perform other incidental and related duties as required or assigned.