HRIS Records Coordinator

State of Oregon • Salem, OR

6d • Hybrid

About The Position

This is a hybrid position offering significant work-from-home flexibility. However, the ability to attend mandatory in-person meetings as needed in Salem, Oregon is a non-negotiable requirement. Any travel, food or lodging expenses will not be reimbursed. If this opportunity aligns with your strengths, background, and commitment to fostering inclusivity, we encourage you to apply! At Oregon Health Authority (OHA), we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger, more equitable future for all. Opportunity Awaits, Apply Today! – HRIS Records Coordinator The primary purpose of this position is to support the HRIS Records unit in the coordination and processing of personnel records of employees within the Oregon Health Authority. This position is responsible for consulting and coaching staff on complex personnel actions, policies and business processes. Maintains accurate records for over 5,000 employees by performing a variety of technical, confidential duties involving personnel issues, record keeping, research and problem solving in accordance with Collective Bargaining Agreements (CBA), Federal, State, Department of Administrative Services (DAS) and Oregon Health Authority laws, rules and policies. The HRIS Records Coordinator works collaboratively with division representatives and HR employees across the agency. For a full review of the position description, please Click Here

Requirements

• A bachelor's degree in Human Resource Management, Organizational Behavior or Development, Business or Public Administration, the Applied Behavioral Sciences, Industrial Relations or a job-related course of study determined by the appointing authority; OR
• Valid Certification as a Professional in Human Resource awarded by the Human Resource Certification Institute, and one-year Human Resource experience; OR
• Three years Human Resource paraprofessional or technical-level experience.
• The State Certified Human Resources Professional (SCHRP) certification, awarded by the Oregon Chief Human Resources Office, substitutes for six months of human resource professional-level experience.
• Valid certification as a SHRM Certified Professional awarded by a nationally recognized organization, substitutes for one year of human resource professional-level experience.
• Valid certification as a PSHRA-CP from the Public Sector HR Association substitutes for one year of professional human resources experience.
• To be hired, you must have a criminal record and background check that meet OHA criteria at the time of hire and throughout employment.

Nice To Haves

• Experience with: Attention to Detail and Accuracy Maintains precise and confidential records for over 5,000 employees. Ensures all personnel actions comply with complex legal, contractual, and procedural requirements.
• Strong Knowledge of HR Policies and Regulations Understands and applies rules from CBAs, DAS, OHA, state, and federal law. Interprets and explains complex HR policies to staff and partners.
• Excellent Communication and Coaching Skills Consults and communicates with staff on personnel actions and business processes. Communicates clearly and diplomatically with employees at all levels.
• Analytical and Problem-Solving Skills Conducts research and resolves complex personnel record issues. Applies logic and critical thinking to ensure policy compliance and data accuracy.
• Collaborative and Team-Oriented Mindset Works effectively with HR colleagues and division representatives. Builds cooperative relationships across diverse teams and departments.
• Technical Proficiency with HRIS and Recordkeeping Systems Navigates and manages large-scale HRIS platforms confidently. Processes personnel actions and maintains electronic records accurately and efficiently.
• Workday HRIS Experience or comparable HRIS experience
• Records processing experience
• Records auditing experience
• Experience referencing contracts/policies to guide work processes.
• Experience processing compensation changes in Workday or other comparable HRIS systems.
• Experience processing job changes in Workday or other comparable HRIS systems.

Responsibilities

• support the HRIS Records unit in the coordination and processing of personnel records of employees within the Oregon Health Authority
• consulting and coaching staff on complex personnel actions, policies and business processes
• maintains accurate records for over 5,000 employees by performing a variety of technical, confidential duties involving personnel issues, record keeping, research and problem solving in accordance with Collective Bargaining Agreements (CBA), Federal, State, Department of Administrative Services (DAS) and Oregon Health Authority laws, rules and policies
• works collaboratively with division representatives and HR employees across the agency

Benefits

• Excellent, low-cost medical, vision, and dental coverage for you and your family.
• Optional benefits like life insurance, disability coverage, deferred compensation, and FSA options for health and childcare.
• Generous paid time off: 11 holidays, 3 personal days, monthly sick leave, and vacation accrual starting at 8 hours/month.
• Potential eligibility for the Public Service Loan Forgiveness Program.
• Retirement security through Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).
• Training and development opportunities to grow your career with the State of Oregon.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level